What are the responsibilities and job description for the Administrative Support Specialist - Events position at PreBorn!?
Scope: We are seeking a Christ-loving, detail-oriented and highly organized Administrative Support Specialist with strong administrative skills to assist in the planning, coordination, and execution of events. This role will provide essential administrative support to the events team, ensuring smooth operations and successful event delivery. The ideal candidate is proactive, highly organized, and able to manage multiple tasks in a fast-paced environment.
Reports To: Event Director
Location: Indianapolis, IN 46268: Reliable commute or Willingness to relocate (Preferred)
A Little About Us: PreBorn! is a national grant-maker exclusively for pregnancy clinics across the U.S. (and a few beyond)! We empower clinics through providing training, consultation, and equipment to help rescue babies from abortion and bring mothers and their families to the saving knowledge of Christ.
We are a Christ-centered and Christ-directed non-profit that seeks to operate with excellence, efficiency, and innovation. We are a diverse family with people from all different backgrounds united through our love for Christ and our love for life.
Character Qualities:
We are dedicated to fair employment practices in all aspects of hiring, employment, and promotion. All employment decisions are made based on individual qualifications and organizational needs, ensuring that no employee or applicant is subject to discrimination. As a religious organization, PreBorn! May insist that our employees follow our faith-based beliefs and principles, including those stated in our Statement of Faith and Code of Conduct.
Our commitment extends to ensuring accessibility and reasonable accommodation for employees and applicants with disabilities, in accordance with applicable laws and regulations.
We encourage individuals of all backgrounds to apply and join us in our mission to serve our community and advance our shared values.
Reports To: Event Director
Location: Indianapolis, IN 46268: Reliable commute or Willingness to relocate (Preferred)
A Little About Us: PreBorn! is a national grant-maker exclusively for pregnancy clinics across the U.S. (and a few beyond)! We empower clinics through providing training, consultation, and equipment to help rescue babies from abortion and bring mothers and their families to the saving knowledge of Christ.
We are a Christ-centered and Christ-directed non-profit that seeks to operate with excellence, efficiency, and innovation. We are a diverse family with people from all different backgrounds united through our love for Christ and our love for life.
Character Qualities:
- Servant-leader
- Detail Oriented
- Multi-tasker
- People and Results Oriented
- Organized
- Collaborative
- Resourceful
- Creative Problem Solver
- Critical Thinker
- Personal, growing relationship with Jesus Christ.
- Agreement with and adherence to PreBorn!’s Statement of Faith and Code of Christian Conduct. 100% pro-life.
- Willingness to intercede before God for the ministry of PreBorn!.
- Proven experience in event planning, administrative support, or a related field preferred.
- Exceptional organizational, time management, and multitasking skills with the ability to prioritize tasks.
- Ability to adapt quickly to changing priorities and thrive in a fast-paced environment.
- Ability to work efficiently and maintain composure under pressure and meet deadlines, both individually and as a part of a team.
- Availability to work flexible hours, including evenings and weekends, as required by event schedules.
- Strong written and verbal communication abilities.
- Familiarity with budget management and vendor negotiations and contracts.
- Proficiency in Microsoft Office Suite, event management, and project management software (e.g., Asana, FundEasy, Cvent).
- Travel required (as needed).
- Provide administrative support for event planning and execution, including scheduling, document preparation, and communication.
- Assist with event logistics such as venue coordination, vendor communication, and material preparation.
- Maintain and update event databases, guest lists, and RSVP tracking.
- Prepare event-related correspondence, reports, and presentations as needed.
- Support budget tracking by processing invoices, expense reports, and purchase orders.
- Coordinate travel and accommodations for speakers, staff, and special guests.
- Assist with on-site event setup, registration, and troubleshooting as needed.
- Manage post-event follow-up, including thank-you emails, surveys, and reporting.
- Collaborate with internal teams and external partners to ensure seamless event execution.
- Health Insurance
- 401K Matching
- Paid Vacation
We are dedicated to fair employment practices in all aspects of hiring, employment, and promotion. All employment decisions are made based on individual qualifications and organizational needs, ensuring that no employee or applicant is subject to discrimination. As a religious organization, PreBorn! May insist that our employees follow our faith-based beliefs and principles, including those stated in our Statement of Faith and Code of Conduct.
Our commitment extends to ensuring accessibility and reasonable accommodation for employees and applicants with disabilities, in accordance with applicable laws and regulations.
We encourage individuals of all backgrounds to apply and join us in our mission to serve our community and advance our shared values.
