Front Desk Concierge/Receptionist

Job Summary

We are seeking a dedicated and organized Part-Time (PT) professional to join our team. The ideal candidate will possess strong administrative skills and be capable of managing various office tasks efficiently. This role is perfect for individuals who thrive in a dynamic environment and are looking to contribute to the overall success of our organization.

Key Responsibilities

• Provide receptionist/administrative support to ensure smooth office operations.
• Welcome & assist guest in a courteous and amiable way, including facilitating the check-in and check-out procedures for all individuals in building
• Perform clerical tasks such as filing, scanning, data entry
• Enforce rules and regulations firmly both within the building and on grounds
• Maintain organized filing systems and ensure all documents are properly archived.
• Provide excellent customer service to owners, guests, tenants and vendors
• Assist with administrative tasks as needed
• Utilize computer skills to create reports, and other documents as required.

Qualifications:

• Proven experience as a receptionist or Administrative Assistant, preferably in a Condo/Property Management setting
• Computer savvy is a must.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in data entry and file management
• Excellent phone etiquette and communication skills
• Must possess strong typing skills, including software experience Microsoft Office (Word, Excel, PowerPoint) and Outlook. Prior experience with QuickBooks and Cinc is a plus
• Must speak and write English fluently
• Ability to work independently as well as part of a team in a fast-paced environment.

Education and Experience:

• High School Diploma or equivalent.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite or similar software.
• Strong problem-solving and critical thinking abilities.
• Positive attitude with a capacity to remain flexible and patient.
• Excellent organizational and multitasking skills.
• Strong administrative skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing and Walking: Must be able to stand and walk for extended periods throughout the shift to greet residents and conduct patrols of the property.
• Sitting: Ability to sit for prolonged periods at the front desk while attending to inquiries and monitoring the area.
• Lifting and Carrying: Capable of lifting and carrying items weighing up to 25 pounds, such as office supplies, packages, or equipment.
• Manual Dexterity: Proficient use of hands and fingers for tasks such as typing, operating office equipment, and performing administrative duties.
• Visual Acuity: Ability to see and observe residents and guests, monitor security cameras, and read documents and instructions.
• Hearing: Must be able to hear and respond to residents and guests, as well as respond to alarms and other auditory signals.
• Communication: Ability to communicate effectively, both verbally and in writing, with residents, guests, and team members.
• Emergency Response: Capacity to respond quickly and efficiently to emergency situations, which may involve physical activity, including running or lifting.

Join our team and be a crucial part of creating a secure, welcoming and vibrant community! Your dedication and positive approach will contribute to the exceptional experience of our residents and guests.

Equal Opportunity Employer

We are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate the unique backgrounds, perspectives, and talents of all employees, creating an environment where everyone feels valued, respected, and empowered. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations. We comply with all federal, state, and local laws governing nondiscrimination in employment.