What are the responsibilities and job description for the Bilingual Spanish Office/Account Manager position at Precise Personnel, LLC.?
Job Description
Job Description
WorkComp360 has partnered with an Aerospace Company in Anaheim, CA and is currently hiring a Bilingual Spanish Office / Accounting Clerk to join their team.
- This is a temp to contract position.
- Must have manufacturing experience
- Experience with ERP Software
- Must be Bilingual in Spanish.
Job Description
o Greet and Direct Visitors
o Maintain a calendar of important meetings, visitors, interviews, etc.
o Maintain sign-in log of visitors
o Answer, Transfer, and Take Messages from Callers
Maintain Company Phone Log & Update Systematically with New Employees information.
Communicate with phone providers over issues or faulty equipment
o Help departments as directed with filing, data entry, cover temporarily, etc.
o Maintain all supply closets- organized.
o Send reports to Image 2000 – to replenish or perform maintenance on major copy machines in the office.
o Receive quotes and place orders for office signage, merchandise, or furniture.
o Mail and manage E- Waste Recycling
o Maintain inventory and replenish office supplies and coffee station.
o Keep stock of extra safety equipment for guests / employees
o Place orders for meals for events, or audits.
o Plan Company Functions
Supplies, Food, Budget, Set-Up, Flyers, Time, execution, etc.
o Set-Up workstations for New Employees
o Assists in planning and executing Monthly Safety Trainings
o Assists in Annual Employee Reviews
o Translating documents and presentations from English to Spanish written and verbally.
o Handing out and mailing out employee paychecks weekly.
o Manages AP inbox
o Sends invoices out to customers daily
o Maintains account of Daily Receiving Logs and ensures everything received is listed.
o Matches and enters Corresponding Purchase Orders to Invoices
Determine and confirm appropriate General Ledger Accounts, CAPEX expenses, etc.
Maintain approvals of specific non-inventory / inventory purchases from appropriate supervisor.
o Ensures all invoices are accompanied by P.O. and proper packing slips
o Verify banking every day for bill payments to be noted in Mietrak.
o Assists Quality in keeping track of certain certificates of conformance.
o Check-Run :
Enter appropriate invoices needed to be paid and answer payment status requests from suppliers.
Compile and match invoices to check / ACH remittances
Get everything signed and mailed.
o New Vendor On-Boarding
Introduction, supplier form, W-9, billing information
Creating bank ACH templates and transfers
Creating a profile in Accounting Drive as well as in MieTrak
o Assists in Audit
o Assists in collections – communicate with CSRs on specific accounts.
o Month- End :
Submitted receipts from
purchasing for AMEX reconciliation
Ensure all invoices for the closing month are entered and appropriately postdated.
Reach out to Vendors for invoices, clarity on discrepancies, or missing paperwork.
Work with purchasing to determine status of P.O.’s not yet closed
Maintain record of Accruals and notes to be submitted.
Company Description
A growing company offering room for growth, success, and profitability.
Company Description
A growing company offering room for growth, success, and profitability.
