Executive Secretary / Executive Administrative Assistant

As a solutions-based company, Precise Systems is focused on innovation in support of the warfighters and aligning our expertise to deliver the highest quality of service. Powered by our highly skilled workforces, we provide expert consultation on network and weapons systems acquisition programs, maintenance / modernization programs, and sustainment programs with solutions in Digital Transformation, Advanced Engineering, Physical Sciences Research, Platform Lifecycle Support, and Technical Services. Since our establishment, we have demonstrated and perfected our ability to manage the customer's needs, no matter how complex – offering exceptional service and the Precise solution.

We are currently seeking an  Executive Assistant to support PEO(A) at the Patuxent River, MD Program Office. The ideal candidate will p rovide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Experience using the Defense Travel System (DTS). The Executive Assistant will provide administrative support to the PEO(A) staff and executive leadership, including the PEO and Deputy Program Executive Officer (DPEO).  The Executive Assistant will regularly interact with senior leadership, external stakeholders, and various OEM’s.  The Executive Assistant is a high visibility position within the PEO that is fast-paced and demands a high degree of professionalism, polish, and the ability to be the face of the organization

Duties :

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications.
• Maintain and coordinate calendars and meetings on behalf of the PEO / DPEO.
• Coordinate / schedule / facilitate / attend Level 0 meetings as required.
• High level of experience with scheduling and coordinating meetings.
• Ability to adapt and prioritize in a dynamic environment.
• Coordinate and Distribute briefs and files for various meetings as required by the PEO / DPEO.
• Coordinating travel (DTS experience required).
• Program Office Documentation.
• Expertise with Navy correspondence and Document support (routing, distribution, retrieval, research).
• Research instructions, directives, lessons learned, etc.
• Experience handling sensitive information Strategic Planning.
• Meeting Minutes / Action Items.
• Whiteboard sessions (strategies, plans).
• Verify clearances and access within JPAS and BASICS (Backup responsibility).
• Coordinate visit certifications requests, with various agencies.
• High level of proficiency in Microsoft Programs to include Teams, Outlook, and Word, and familiarity with Excel and PowerPoint.
• Excellent written and verbal communications skills.
• Strong organizational skills and ability to multitask.
• Strong interpersonal skills.
• Typical hours are 0800-1600, Monday – Friday (minor flexibility around those hours)

Required Education :

Required Experience :

Desired Experience :

Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

Precise Systems values employee contributions, promotes diverse opportunities for professional growth, and prioritizes overall well-being. Our comprehensive professional services benefits package includes health insurance, life and accidental death and dismemberment coverage, disability insurance, retirement plans, holiday pay, employee-managed leave, and professional growth opportunities.

We recognize exceptional performance and alignment with our core values through our STAR Award recognition program.

Compensation at Precise Systems is determined by various factors, including education, experience, skills, competencies, and contract-specific requirements. The salary range for this position is $50,824.32 to $81,318.91 (annualized USD). This range represents the standard pay for this role and is just one component of Precise Systems’ total compensation package.

Precise Systems is committed to fair and equitable pay practices in alignment with applicable pay transparency laws and equal employment opportunity standards.

Precise Systems and its subsidiaries are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment and shared Vision and Values of Integrity, Respect, and Responsibility allow us to leverage differences, encourage innovation, and expand our success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity / Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law.

Required Skills

Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.

Required Experience

Minimum of 6 years equivalent relevant work experience.

Associates Degree preferred, High School Diploma or equivalent with an additional 4 years of experience.

Salary : $50,824 - $81,319