What are the responsibilities and job description for the Administrative Assistant position at Precision Aerospace LLC?
- (Aerospace & Defense Manufacturing)
- Status: Full-Time; Non-Exempt
- Compensation: Depends on Experience
- Schedule: 1st Shift: 6:00 am – 2:00 pm, Overtime, including Saturdays, as needed
Precision Aerospace LLC is a Tier 1 aerospace manufacturer with over 40 years of industry experience in Phoenix, Arizona. We are seeking an Administrative Assistant to join our team and support our operations, ensuring maximum production performance. Our company thrives in a fast-paced environment, consistently meeting and exceeding challenging goals.
Why Join Our Team?
Be a part of our growing team, where you will make a meaningful impact every day. At Precision Aerospace, we take pride in our reputation for speed, quality, responsiveness, and expertise in handling complex products. We are committed to exceeding customer expectations while fostering a safe, positive, and collaborative work environment that offers growth opportunities for all employees.
Additional Perks
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Paid Lunch (30 minutes)
- Referral program
- Vision insurance
- Opportunity for advancement
We are seeking a detail-oriented Administrative Assistant with a focus on data entry to join our team. This role involves performing a variety of administrative tasks, with a primary responsibility for accurately entering, updating, and managing data in company systems. The ideal candidate is organized, efficient, and capable of handling confidential information with discretion.
Responsibilities & Expectations
- Enter, update, and maintain accurate records in company databases and spreadsheets.
- Perform data verification to ensure completeness and accuracy.
- Organize and file electronic and paper records for easy access and retrieval.
- Assist with document preparation, formatting, and proofreading.
- Respond to emails, phone calls, and internal requests related to data and administrative tasks.
- Generate reports and summaries based on collected data.
- Receive and review all PO/PCO (Purchase Orders/Change Orders) and input them into ERP systems (e.g., E2) and the Contract Review spreadsheet.
- Create and enter formal quotes in ERP software.
- Retrieve and input data into customer portals for data packages and quote submissions.
- Maintain confidentiality and security of sensitive information.
- Support other administrative tasks, including scheduling, filing, and office organization as needed.
- Maintains a professional and personable relationship with all staff, customers and vendors, being responsive to their needs, as well as those of the company.
- Promotes a positive image of Precision Aerospace
- Other administrative tasks as assigned to support senior leadership
- High school diploma or equivalent.
- U.S. citizenship or valid Permanent Resident status required due to the nature of work performed within our facilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Strong attention to detail with a high level of accuracy.
- Ability to thrive in a dynamic, data-driven environment with frequent changes.
- Self-motivated with a high level of initiative; capable of working independently with minimal supervision.
- Team-oriented, with the ability to collaborate effectively to achieve goals.
- Ability to multitask and work efficiently in a fast-paced setting.
- Strong follow-up skills to ensure task completion.
- Experience with ERP/MRP systems is strongly preferred.
The physical requirements of this position include but are not limited to those listed below.
- Frequent sitting, standing, walking, talking, hearing, seeing, writing and typing
- Occasional lifting of up to 15 pounds
- Occasional reaching, climbing, balancing, stooping, kneeling, crouching, pushing, pulling, fingering, grasping, feeling, twisting, bending and repetitive motion
- The ability to wear proper personal protective equipment, including earplugs, safety glasses, safety shoes, etc.
