Administrative Assistant

Job Summary:
We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support to the Safety Supervisor, Plant Managers, and Dispatch team. This position will involve a variety of administrative duties, including assisting with new hire paperwork, providing backup for the dispatcher, and managing other general administrative tasks to ensure smooth day-to-day operations.

Key Responsibilities:

• Administrative Support:
• Provide administrative assistance to the Safety Supervisor and Plant Managers, including assisting with schedules and handling correspondence.
• Assist in preparing and organizing new hire paperwork, ensuring compliance with company policies and legal requirements.
• Coordinate and maintain office supplies, ensuring that necessary materials are stocked and available for staff.
• Dispatcher Backup:
• Act as a backup for the dispatcher by handing out delivery tickets and making calls as needed.
• Ensure that all dispatcher-related tasks, such scanning and indexing delivery tickets are completed accurately in the absence of the primary dispatcher.
• Document Management:
• Assist with maintaining and organizing company records, including employee files, training records and safety documentation.
• Ensure accurate filing and storage of confidential materials in accordance with company guidelines.
• General Administrative Tasks:
• Answer and direct phone calls, take messages, and provide general assistance to staff and visitors.
• Assist with the scheduling and coordination of meetings, events, and training sessions by ordering food and having paperwork and supplies ready.
• Perform other administrative tasks as assigned to support daily operations.

Qualifications:

• Proven experience in an administrative or clerical role, ideally within a manufacturing, industrial, or safety-focused environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent software.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented and capable of working independently with minimal supervision.
• Bi-lingual is a plus!

Physical Requirements:

• Ability to sit for extended periods, occasionally lift light objects, and move about the office or facility as needed.

Work Environment:

• Office setting, with occasional movement to other areas of the facility as needed.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Maxwell, TX 78656 (Required)

Work Location: In person

Salary : $18 - $22