Administrative Assistant LG8

Administrative Assistant/ Support Specialist

Schedule: Full-Time (Days)

Join our dynamic team at PLP Peninsula, where we are committed to ensuring smooth daily operations, efficient production scheduling, and maintaining a safe work environment. We are currently seeking a dedicated and detail-oriented Administrative Assistant/ Support Specialist to support our general office operations and production scheduling.

The Administrative Assistant/ Support Specialist is responsible for handling general administrative tasks, supporting production scheduling, assisting in safety management, and providing order processing and customer communication support.

Key Responsibilities:

• General Administrative Tasks:

  • Answer incoming calls, greet visitors, and manage office supplies.
  • Maintain and organize filing systems and company databases.
  • Handle special projects, prepare reports, presentations, and meeting materials.
  • Perform data entry, manage electronic records, and monitor emails.
  • Ensure compliance with company policies and maintain a clean office environment.
  • Assist in the preparation and distribution of company communications.

• Production Scheduling Support:

  • Support in creating, maintaining, and adjusting production schedules.
  • Assist in coordinating with production teams to ensure materials and resources are available.
  • Help track and report on production progress and performance metrics.
  • Aid in communicating schedule changes and updates to relevant departments.

• Safety Management Support:

  • Assist in performing regular safety inspections and facilitating safety meetings.
  • Support in distributing safety equipment and developing safety policies.
  • Help promote a culture of safety and ensure compliance with safety regulations.
  • Aid in maintaining safety documentation and supporting safety training sessions.
  • Assist in documenting and reporting safety incidents and preparing for safety audits and inspections.
  • Help monitor and manage the inventory of safety equipment and PPE.

• Order Processing and Customer Communication Support:

  • Assist in reviewing and processing shipping orders and providing updates to customers.
  • Support in addressing and resolving shipping-related inquiries or issues.
  • Help use shipping software to process and track shipments and maintain shipping records.

Qualifications and Requirements:

• Education: High school diploma or equivalent required; additional education in office administration is a plus.
• Certificates, Licenses, Registrations: Certification in safety training is a plus.
• Required Experience: Proven experience in an administrative or safety role.
• Computer Skills: Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Other Qualifications/Requirements or Skills:
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Ability to work independently and as part of a team.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and supportive environment.
• Career growth and development opportunities.