What are the responsibilities and job description for the Shop Administrative Assistant position at preload?
Preload is hiring a Shop Administrative Assistant to provide support to the Louisville Shop. Pay is in the $45K-$50K range with competitive benefits.
- Maintains field equipment location, status, and repair schedule list.
- Schedule field service for equipment and schedule any shop services with vendors.
- Approve invoices, including logistic and material invoices.
- Compose cost reports for shipping material.
- Track attendance for Kentucky Shop employees.
- Scan/Retain all facility records as needed.
- Compile documents / labels for shipped items.
- Maintain accurate equipment reports for accounting.
- Distribute drawings and POs to M&G accurately.
- Manage credit card charges for FO and Shop employees.
- Assist shop workers in finding and ordering parts/equipment.
- Compose job start-up schedule accurately from FO and distribute.
- Receive and distribute field requests/orders to appropriate departments.
- Manage and schedule inbound/outbound trucking of all Preload shipments.
- Other duties as assigned.
Experience:
- Associate’s degree; or two years of related experience and/or training
- Must be proficient in excel
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Preload is an Affirmative Action, Equal Opportunity Employer – Minorities/Female/Disabled/Veterans committed to the principle of Diversity and is particularly interested in receiving applications from a broad spectrum of professionals for each open opportunity. Preload encourages minorities, females, protected veterans, individuals with disabilities, and other members of protected classes to apply for positions.
Salary : $45,000 - $50,000
