What are the responsibilities and job description for the Executive Assistant III - Senior Administrative Support position at Premier Enterprise Solutions?
Executive Assistant III - Senior Administrative Support
Overview :
Premier Enterprise Solutions is seeking an Executive Assistant III. This position requires experience managing multiple projects and responsibilities, working with minimal supervision, and providing a high level of accuracy and initiative. Candidate should have experience handling senior executive office administrative responsibilities such as acting as liaison between the leadership, staff, and other officials; preparing reports; researching special issues and topics; and explaining procedures.
Responsibilities :
- Maintain leadership's (DoD Senior Executives) daily calendar, arrange, and provide support for meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations and attendee contact rosters.
- Prepare and / or oversee travel arrangements for leadership and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS).
- Support leadership by arranging for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
- Track and report weekly the work / leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal or its equivalent.
- Serve as the administrative point of contact for government staff personnel in a SCIF including Sensitive Access Program Facilities (SAPF) as required : tasks include monitoring access to SCIF / SAPF, maintaining office files and the office filing system, and tracking action items in the OUSD suspense portal.
- Serve as the point of contact for initiating and tracking administrative requirements for newly arriving and departing personnel accounts, credential requirements, parking pass, etc.).
- Review, monitor, and report the status of activities and products using the Correspondence and Task Management System (CATMS).
- Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing / meeting packages, activity reports, senior leadership reports, and travel / training / personnel documents).
- Ensure documents are prepared in the appropriate DoD format (which may entail technical writing / editing, editorial consultation, proofreading, or overall documentation review) and that documents are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration (NARA).
- Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received in the office.
- Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration.
SKILLS / QUALIFICATIONS
Minimum of 10 years of senior level administrative support, administrative management, or project management experience is required. Experience supporting senior level federal executive preferred.
CLEARANCE :
Active TS / SCI is required.
WORK LOCATION
Onsite - Arlington, VA
Premier Enterprise Solutions is an equal opportunity employer committed to a merit-based workplace where employment decisions are made solely on qualifications, experience, and the ability to perform essential job functions. All hiring, training, promotion, compensation, and other employment decisions are conducted in compliance with applicable federal, state, and local laws governing equal employment opportunity. Premier upholds a workplace environment that is professional, inclusive, and based on individual merit and performance.
