What are the responsibilities and job description for the Administrative Assistant/Accounting Assistant position at Premier Staffing?
POSITION REQUIREMENTS :
To properly function in this position, the incumbent must :
Be organized with the ability to gather information from several departments for entry into their respective job files.
Have experience using all types of general office procedures including the operation of computer processing, copiers, etc., as well as basic accounting functions.
Be proficient in the use of computer software programs such as MS Office (Word, Excel, Outlook, etc.), inventory software, and internet use.
Possess a professional demeanor and the ability to communicate effectively with a diverse staff.
ORGANIZATIONAL STRUCTURE :
This position reports to the Manufacturing Manager. The incumbent must interact effectively with all other positions in the organization as well.
ACTIVITIES AND DUTIES :
The main activity and responsibility of this position is to enter data from various source documents into the computer system for storage, processing, and data management purposes.
Daily functions will consist of data entry into the production schedule, compiling reports, emailing, filing, and photocopying.
Perform basic accounting tasks such as processing invoices, reconciling job costs, and assisting with accounts payable and receivable functions.
Maintain accurate financial records related to manufacturing operations, including tracking labor costs and materials expenses.
Assist in payroll preparation and ensure accurate employee time tracking for job costing.
Support month-end and year-end financial reconciliations.
Miscellaneous projects may be directed by your supervisor.
ACCOUNTABILITIES :
Create and maintain jobs per company procedures.
Post labor and materials daily to jobs and / or sales orders.
Reconcile jobs, projects, and inventory for accurate accounting.
Assist in processing invoices and purchase orders.
Input and maintain data in the production schedule.
Assist in physical inventory as well as administration of data input for inventory.
Interact with vendors for parts and services as directed by your supervisor.
Support financial audits by preparing the necessary documentation.
Collaborate with peers and other departments accordingly in a professional manner consistent with company policy and guidance of your supervisor.
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