Fleet Coordinator

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental!

We take immense pride in furnishing clients with a range of options, including monthly 4x4 Crew Cab Work Trucks, Utility Reel and Pole Trailers, Equipment Trailers, and Equipment Rentals. Our quest is to find exceptional individuals who align with our dedication to maintaining superior work standards while prioritizing our customers' needs and ensuring optimal team productivity. If you are someone who possesses a strong work ethic and a relentless drive and thrives in collaborative environments, we eagerly await your connection!

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We encourage you to apply if you believe you have the skills, experience, and passion for the role, even if you don't meet every single requirement listed. We value diversity of thought and experience, and we believe that a variety of perspectives will help us to better serve our customers and community.

The Fleet Coordinator oversees the company's vehicle fleet to ensure efficient operations, safety compliance, and cost-effective management. This role includes Coordination efforts between sales, operations, supply chain, and the logistics departments. The coordinator will take ownership of the order fulfillment needs from the time sales makes an initial request until the unit is delivered to the customer. This role requires a level-headed team player that can ensure overall team success with every request, supporting overall company logistics and operational objectives. 

COMPENSATION

This position offers a competitive compensation package, benchmarked to regional market standards, consisting of a salary base pay plus the opportunity for quarterly profit sharing after one year of employment.

LOCATION

Onsite - Fort Wayne, IN - 5% Travel as Required

HOURS

Some after hours calls, emails, messages as needed.

• Order Management and Coordination:  
• Liaison between sales and supply chain to understand current and future requirements to ensure realistic delivery timelines. 
• Source and provide optimal solutions for customers considering inventory availability, freight, customer-required timing, and capacity at site locations. 
• Ensure timely and accurate response to support the sales team exceeding customer expectations. 
• Manage the backlog of customer orders and escalate concerns regarding stock availability affecting customer demand. 
• Coordinate with the sales team to validate the accuracy of work orders, adjust if needed, and ensure the best units are selected for orders. 
• Manage labor capacity with operations team, taking into account PTO and maintaining flexibility for rental demand and production. 
• Collaborate with the supply chain department to ensure timely availability for production and rentals. 
• Collaborate with operations for yard organization and efficiency.  
• Use financial and physical utilization and contribution margins when planning production builds.  
• Ensure operations schedules for all areas of the business are accurate and visible. 
• Demonstrate a global understanding of the PTR business from order to end-user. 
• Stay up to date on product lines, uses, and upfits offered by the organization. 

• Inventory and Data Accuracy: 
• Manage inventory levels and track equipment availability. 
• Conduct regular audits and reconcile discrepancies to ensure inventory accuracy for our fleet 
• Work order management 
• Ensure accuracy of data across multiple sources and departments.  

• KPI Monitoring and Continuous Improvement: 
• Monitor Key Performance Indicators (KPIs) and utilize fleet management principles to make short term and long term decisions. 
• Manage and track production targets for budget and forecast.   
• Liaison with operations and supply chain to ensure targets are met and deviations are addressed or remedied. 
• Collaborate with department leads to improve fleet management processes. 
• Drive continuous improvement and participate in new launches. 
• Liaison between sales and supply chain to understand current and future requirements to ensure realistic delivery timelines. 

• REQUIREMENTS 
• MUST HAVE 
• 2 years of inventory or fleet administration work.  
• Detail-oriented with a sense of urgency and accountability. 
• Excellent persuasive and proactive communication, as well as negotiating skills. 
• Confidence and conviction to own and lead this process end-to-end, ensuring alignment with business objectives while maintaining operational integrity. 
• Continuous improvement mindset, with the ability to manage processes manually. 
• Strong multitasking and prioritization skills. 
• Excellent problem-solving and critical thinking abilities. 
• Ability to work collaboratively with cross-functional teams but also work independently. 
• Analytical and strategic mindset with the ability to make data-driven decisions. 
• Proficiency in utilizing scheduling software, reporting, internal databases, and Microsoft Office Suites (Outlook, Excel, PowerPoint, etc.). 

• NICE TO HAVE 
• Bachelor’s degree in business administration, Logistics, Supply Chain Management, or a related field  
• Some knowledge of the rental industry, customer service, upfits, and equipment. 
• Experience with D365, Fleet Wave, Power BI, SharePoint, Office 365. 

EMPLOYEE BENEFITS

Wellness Program: Experience our on-site CrossFit-style gym, complete with a dedicated full-time personal trainer. Engage in group classes, virtual personal training sessions, training program development, and nutrition coaching programs offered.

Employee Perks: Enjoy a range of benefits including PTR Swag and a Uniform/Boot Allowance. Explore our on-site Micro-Markets for a variety of snack choices. Avail discounts on Phone Services, Supplier Vehicles, Mobile Detailing, and Tool & Equipment purchases, among other offerings.

Profit Sharing Program: Join our Profit Sharing Program, a direct involvement in PTR's triumphs, with the potential for quarterly financial rewards based on the company's profitability.

Comprehensive Benefits: Embrace a holistic benefits package that commences on your very first day at PTR. This encompassing package incorporates competitive remuneration, outstanding healthcare (including mental health and virtual healthcare), dental, and vision coverage. Additionally, enjoy generous paid time off, 401(k) matching, and coverage for life, accidental death, and disability. Engage in continuous learning and development opportunities and more.

Structured Training & Feedback: Our partnership with the Predictive Index ensures that we provide optimal support and understanding of our team members' motivations. Customized training, coaching, and feedback are regular features. Performance and attitude evaluations are conducted every 6 months, emphasizing growth.

Culture & Connection: Just as we cultivate personalized relationships with our customers, we foster the same approach within our team. A tech-forward workplace nurtures a highly collaborative culture, aligned with our core values. We promote inclusivity through Employee Resource Groups (ERGs), PTR Field Days, PTR Text Alerts, the Extra Mile recognition program, and numerous other initiatives.

Premier Truck Rental Is an Equal Opportunity Employer 

Our unwavering commitment involves consistently expanding our inclusive team, encompassing a wide array of backgrounds, viewpoints, and talents. Our ethos staunchly opposes any form of discrimination, embracing individuals without regard to race, religion, color, national origin, gender (including aspects of pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, protected veteran status, disability status, or any other legally safeguarded attributes.

If you require support or accommodation due to a disability, please feel free to reach out to us at careers@rentptr.com. We are here to assist.

Salary : $60,000 - $70,000