What are the responsibilities and job description for the Executive Assistant position at PrePass?
About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.
That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
Position Summary
Reporting to the President of PrePass, we are looking for an Executive Assistant to support our Senior Leadership Team at our Corporate Office in Phoenix. The ideal candidate will demonstrate meticulous attention to detail, will be a proactive problem-solver with exceptional communication skills. Additionally, the Executive Assistant will be adaptable, resourceful, and anticipate needs while maintaining confidentiality.
What You'll Do
Event Planning
Who You Are
How We Will Take Care of You
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.
That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
Position Summary
Reporting to the President of PrePass, we are looking for an Executive Assistant to support our Senior Leadership Team at our Corporate Office in Phoenix. The ideal candidate will demonstrate meticulous attention to detail, will be a proactive problem-solver with exceptional communication skills. Additionally, the Executive Assistant will be adaptable, resourceful, and anticipate needs while maintaining confidentiality.
What You'll Do
Event Planning
- Support the company culture by participating in the planning of company-sponsored events. Planning includes sourcing and booking venues, point of contact for vendors, oversight of budget, coordinating with stakeholders, creating timelines and assisting with internal communications
- Oversee the execution of the event. Readily available to address last minute issues, changes, or questions that may arise
- Responsible for the post-event wrap up to include soliciting feedback, providing a recap, and ensuring the event is shared internally and externally
- Assist with logistics for onsite and offsite leadership meetings
- Manage the Outlook calendars and prioritize meeting requests
- Prepare, compile, and organize data and reports, while maintaining the highest degree of confidentiality and discretion
- Coordinate travel arrangements for senior leaders and when appropriate, visitors
- Process expense reports in a timely and accurate manner
- Prepare conference rooms for meetings, including technology setup and cleanup
- Organize All Hands Meetings
- Schedule meetings on behalf of senior leaders
- Assist in preparing PowerPoint presentations
- Maintain various databases for contacts, files, and materials
- Provide support for urgent or high-priority business needs
- Serve as the go-to resource for internal communication and coordination
- Oversee office-related functions such as purchasing supplies, managing building-related escalations, and assisting the Receptionist desk when needed
Who You Are
- 5 years of experience as an Executive Assistant, supporting senior leaders
- Proficient in Microsoft Suite (Excel, Word, PowerPoint, Outlook) and expense management software (Concur preferred)
- Strong organizational and multitasking abilities in a fast-paced environment
- Ability to work independently
- Excellent verbal and written communication skills
How We Will Take Care of You
- Robust benefit package that includes medical, dental, and vision that start on date of hire
- Paid Time Off, to include vacation, sick, holidays, and floating holidays
- 401(k) plan with employer match
- Company-funded "lifestyle account" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships)
- Tuition Reimbursement Program
- Voluntary benefits, to include but not limited to Legal and Pet Discounts
- Employee Assistance Program (available at no cost to you)
- Company-sponsored and funded "Culture Team" that focuses on the Physical, Mental, and Professional well-being of employees
- Community Give-Back initiatives
- Culture that focuses on employee development initiatives
