What are the responsibilities and job description for the Receptionist position at PrePass?
About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.
That's why people join us: our solutions are implemented in real time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
Position Summary
We are seeking a Receptionist to join our Downtown Phoenix corporate office. In this role, you will create a welcoming environment by serving as the first point of contact for employees and visitors. The Receptionist will be responsible for administrative tasks, coordinating facility-related needs, and assisting with company events. This is a full-time, onsite position.
What You'll Do
Front Desk & Office Management
Who You Are
How We Will Take Care of You
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.
That's why people join us: our solutions are implemented in real time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
Position Summary
We are seeking a Receptionist to join our Downtown Phoenix corporate office. In this role, you will create a welcoming environment by serving as the first point of contact for employees and visitors. The Receptionist will be responsible for administrative tasks, coordinating facility-related needs, and assisting with company events. This is a full-time, onsite position.
What You'll Do
Front Desk & Office Management
- Greet visitors, issue guest badges, and validate parking.
- Answer incoming calls and forward them to the appropriate team members.
- Sort and distribute mail.
- Prepare packages for shipping and create labels.
- Order office supplies.
- Ensure breakroom snacks and beverages are stocked daily.
- Assist with onboarding new employees by taking photos, preparing badges, and managing parking access.
- Assist with offboarding employees by reassigning badges and completing other administrative tasks.
- Assist with light cleaning of common office areas and kitchens.
- Address facility-related issues by submitting service requests through the online ticketing portal.
- Create support tickets in the HelpDesk system for IT-related needs.
- Assist with special events, including room setup, cleanup, and food ordering.
- Decorate the office for holidays and company events.
- Design visuals for the lobby monitor and contribute to the quarterly company newsletter.
- Act as a key team member supporting employee engagement initiatives.
- Assist leaders with special project requests.
- Help prepare employee communication and visuals
Who You Are
- High school diploma or equivalent required.
- 1 years of receptionist or front desk experience in a professional office setting.
- Strong verbal communication and follow-up skills.
- Proficient in Microsoft Office Suite (PowerPoint, Word, Outlook).
- Proactive, detail-oriented, and able to manage multiple priorities.
- Friendly and professional demeanor.
- Willingness to take the initiative.
How We Will Take Care of You
- Robust benefit package that includes medical, dental, and vision that start on date of hire
- Paid Time Off, to include vacation, sick, holidays, and floating holidays
- 401(k) plan with employer match
- Company-funded "lifestyle account" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships)
- Tuition Reimbursement Program
- Voluntary benefits, to include but not limited to Legal and Pet Discounts
- Employee Assistance Program (available at no cost to you)
- Company-sponsored and funded "Culture Team" that focuses on the Physical, Mental, and Professional well-being of employees
- Community Give-Back initiatives
- Culture that focuses on employee development initiatives
