What are the responsibilities and job description for the Accounts Receivable Coordinator position at Presence Marketing, LLC?
Accounts Receivable Coordinator
South Barrington, IL Office
PRESENCE is a national, natural products broker and service provider that was born from a desire to work in a progressive, vibrant and environmentally conscious industry while building communicative partnerships with other like-minded companies. We are passionate about taking better care of the planet and ourselves, we have high energy, strong standards, strategic vision and are committed to making natural and organic products the standard again. We love to learn, are on-trend and care about our teams and their well-being.
A little about this role: The Accounts Receivable (AR) Coordinator is responsible for capturing and analyzing commission statements, PO’s and any additional sales data to ensure Presence and Dynamic companies are being paid correctly and in a timely manner while working closely with their AR Commission Analyst.
A day in the life:
- Commission Processing- The AR Coordinator acquires statements and prepares commission details for entry / upload into our AR Sales and Commission Tracking Application. You will be responsible for capturing, organizing and reconciling sales and commission details for further analysis by AR Analyst.
- Build / format excel spreadsheets and enter data into existing spreadsheets.
- Reformat electronic commission statement detail
- Reconcile supporting documents to ensure math is accurate
- Consolidate PO details in excel spreadsheets & reconcile Purchase Orders against commission statements
- Follow up on missing commission statements and attend AR Onboarding calls
- Record / Communicate statement and deposits findings to AR Analyst
- Invoice Tracking – After reconciling commission statements, the AR Coordinator records and tracks all known commissions by assigned brand and communicate updates to Analyst. This role is also responsible for recording invoices to track commissions identified through Audits as performed by Analyst.
- Special Projects – as assigned
- Attention to Detail - the ability to complete all tasks and submissions timely and with accuracy is critical. Being able to multitask and prioritize workload is essential.
- Communication is key – You are expected to have value-added, solution-oriented, positive and timely communication (both internally and externally). Utilizing our tools, AR Coordinators capture and communicate both internally and externally on successes, challenges and day to day opportunities.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Projects and responsibilities may change at any time with or without notice due to our business, industry, and/or market changes.
What we are looking for:
- Preferred 3 years’ Account Receivable or Collections experience
- Expertise working with Microsoft Office products (with advanced skills in Excel – vlookups and pivot tables)
- Discretion when working with confidential information
- Flexibility to successfully multi-task in a fast-paced environment
- A “can do/do whatever it takes to get the job done” attitude
- Intermediate math aptitude
- A high level of motivation with a strong work ethic with ability to manage time and deadlines
- Ability to work independently while being a strong team player
Salary: Full time position, salary commensurate with level of experience, location and current market landscape
Benefits: Visit https://www.pmidpi.com/careers/ to learn more about our benefits
About Us: Visit https://www.pmidpi.com/our-culture/ to learn more about us
