Athletic Director

Job Title: Director of Athletics w/ Coaching Assignments

Exemption Status/Test: Exempt/Executive* or Administrator in Educational Establishment
Reports to: Superintendent

Date Revised: 3/21/2025
Dept./School: Athletics

Primary Purpose:

Direct and manage district’s athletic program and facilities and instruct and coach students to develop skills and abilities to excel in athletics. Provide each student with the opportunity to participate in an extracurricular athletic activity and ensure compliance with all federal, state, University Interscholastic League (UIL), and local requirements.

Qualifications:

Education/Certification:
Bachelor’s degree
Valid Texas teaching certificate
Current first aid, cardiopulmonary resuscitation (CPR), and automated external defibrillator (AED) certificate
Clear and valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements either upon hire or within 2 years of hire.

Special Knowledge/Skills:
Knowledge of overall operations of an athletic program
Knowledge of coaching techniques and procedures
Knowledge of federal, state, and UIL policies governing athletics
Ability to instruct and supervise student athletes
Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical
Ability to implement policy and procedures
Ability to interpret data
Ability to manage budget and personnel
Excellent public relations, organizational, communication, and interpersonal skills
Ability to speak effectively before groups of students, parents, and staff

Experience:
5 years successful teaching and coaching experience

Coaching Requirements:
Must coach a minimum of two sports either at the high school or middle school level (Varsity, JV, or Middle School A team)

Major Responsibilities and Duties:

Program Planning and Instruction

1. Establish performance criteria for competition and manage athletic activities, contests, and practice sessions to promote individual growth in athletic skills, teamwork, and good sportsmanship. Model performance criteria and perform physical movements required for successful student performance of sport.

2. Maintain an active program that promotes good sportsmanship and student development including the time, resources, and materials to support accomplishment of department goals.

3. Establish and maintain physical and academic eligibility requirements for participation in each sport and verify each athlete’s eligibility.

4. Use a variety of instructional and coaching techniques to meet the needs and improve the abilities of student athletes in all sports.

5. Take all necessary precautions to protect student athletes, equipment, materials, and facilities.

6. Work with other members of school staff to plan and implement instructional goals and objectives to ensure the overall educational development of student athletics.

7. Obtain and use evaluative findings (including student achievement data) to gauge athletic program effectiveness and ensure that program renewal is continuous and responsive to student needs.

Athletic Events

8. Manage district athletic operations including directing ticket sales, employing game officials, and ensuring preparation of facilities.

9. Prepare and approve all interscholastic game schedules.

10. Arrange transportation, lodging, and meals for out-of-town athletic events. Drive bus to transport students to out-of-district competition. (Subject to valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements.)

11. Plan, organize, and supervise all athletic awards programs.

Student Management

12. Implement district student management policies, communicate expected student behavior related to athletics, and ensure enforcement of student discipline in accordance with Student Code of Conduct, student handbook and athletic handbook

13. Accompany and supervise student athletes during games/meets both at home and on out-of-town trips.

14. Instruct and advise students on National Collegiate Athletic Association (NCAA) regulations regarding academic requirements for scholarships and recruiting practices.

Communication

15. Establish and maintain open lines of communication on vital issues with parents, students, and teachers.

16. Communicate all game results to District Media Coordinator within 24 hours of athletic events for posting on district social media site.

Administration, Budget and Inventory

17. Implement the policies established by federal law, state law, State Board of Education rule, UIL rules, and local board policy in area of athletics.

18. Follow district safety protocols and emergency procedures.

19. Compile, maintain, and file all reports, records, and other documents required.

20. Develop and administer budget based on documented needs and ensure that operations are cost effective and funds are managed wisely.

21. Oversee the process of cleaning, repairing, and storing of all athletic equipment including maintaining a current inventory of supplies, equipment, and fixed assets and recommending disposal and replacement of equipment.

22. Coordinate the use of all athletic facilities by non-school groups.

23. Plan, organize, and oversee all activities including practices, special events, tournaments and open gym hours.

Personnel Management

24. Prepare, review, and revise job descriptions for athletic department.

25. Recruit, select, train, supervise, and evaluate all athletic department personnel and make recommendations relative to assignment, transfer, retention, discipline, and dismissal.

26. Evaluate job performance and supervise coaching duties of athletic team coaches to ensure effectiveness. (Coaches are also subject to supervision and evaluation by campus administrators.

27. Develop training options and/or improvement plans for employees to ensure exemplary operation in area of athletics.

Community Relations

28. Articulate the district’s mission and goals in the area of athletics to the community and solicit its support in realizing the mission.

29. Demonstrate awareness of district and community needs, initiate activities to meet those needs, and use appropriate and effective techniques to encourage community and parent involvement.

30. Promote the athletic program by using appropriate and effective techniques to encourage community and parent involvement.

Supervisory Responsibilities:

Supervise, evaluate, and recommend the hiring of coaches and support staff.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Athletic equipment, standard office equipment including computer and peripherals and other instructional equipment; automated external defibrillator (AED); frequent driving may operate school bus

Posture: Sitting; prolonged standing; occasional kneeling, squatting, bending, stooping

Motion: Frequent walking; repetitive hand motions, frequent keyboarding and use of mouse; frequent physical movements associated with sport; moderate grasping/squeezing, wrist flexion/extension and reaching.

Lifting: Frequently light lifting and carrying (less than 15 pounds); occasional moderate lifting and carrying (15-44 pounds)

Environment: Frequent districtwide and statewide travel. Work outside (exposure to sun, heat, cold, and inclement weather) and inside; frequent exposure to noise; frequent districtwide and statewide travel; frequent prolonged and irregular hours; moderate exposure to vehicle fumes and work around moving vehicles

Mental Demands: Maintain emotional control under stress; frequent prolonged and irregular hours.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.