What are the responsibilities and job description for the Payroll and Benefits Administrator position at Prestige Care?
POSITION SUMMARY
The Payroll and Benefits Administrator manages the effective delivery of the payroll and benefit services for the company. The Payroll and Benefits Administrator oversees payroll, payroll accounting, payroll tax, payroll information systems, benefit administration, benefit enrollment, and all related systems.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Completes daily payroll operations including processing payroll, tracking documentation, and reviewing payroll changes in a timely manner.
2. Manages and administers the company’s team member benefit programs such as retirement plans, medical, dental, vision life insurance, temporary disability, and EAP.
3. Resolves complex payroll and benefit related matters and provides assistance in interpreting and administration of policies, answers questions, and provides guidance to team members on benefits, pay records, earnings, and deductions.
4. Ensures the calculation and payment of earnings including bonuses, commissions, incentives, other payments, and various government agency tax payments, are timely, accurate and in compliance with federal and state laws and regulations.
5. Ensures compliance of benefit programs with plan documents and federal and state regulations. Maintains team member benefits within the HRIS system and ensures benefit changes are entered appropriately and timely for payroll processing.
6. Manages the daily benefits processes, invoicing and auditing. Audits the calculation of the monthly premium statements for group insurance policies. Reconciles and submits payment requests to Accounts Payable timely.
7. Evaluates payroll and benefit programs and processes and identifies improvement opportunities related to policies, procedures, customer service, productivity and workflow.
8. Develops and facilitates the execution of payroll and benefit department initiatives and projects including optimizing the use of technology, streamlining processes and creating efficiencies.
9. Oversees the preparation of weekly, monthly, quarterly and year-end reports for executive and senior leadership or external reporting as required.
10. Ensures timely and accurate submission of required reports and filings including, but not limited to, ACA reporting, 5500, IRS and DOL filings.
11. Conducts payroll and benefits audits and ensures benefits are administered in compliance, and payroll transactions are properly classified and in compliance with accounting principles and internal/external audit requirements. Maintains financial controls and audit trails for all transactions.
12. Partners with the IT department to optimize the automation of payroll processes, upgrading payroll software, and problem-solving payroll system issues.
13. Collaborates with other departments including finance, HR, accounting, legal, and IT to ensure data integrity and compliance with employment laws.
14. Maintains professional knowledge of payroll and benefit practices and acts as an internal subject matter expert for payroll compliance. Practices technical and professional self-development including staying informed on regulatory changes, benefit administration, and wage and hour laws.
15. Performs other duties as assigned.
COMPANY WIDE RESPONSIBLITIES
1. Demonstrates Core Values of Respect, Integrity, Commitment and Trust.
2. Supports a dignified and caring atmosphere with residents, residents’ families, visitors and staff.
3. Protects privacy and confidentiality of information pertaining to residents, employees, the facility, and company information and records.
4. Maintains a safe and secure working environment and practices safe working habits.
QUALIFICATIONS AND EXPERIENCE
5 years of progressive payroll and benefit experience. Technical knowledge of employee benefits administration (HIPAA, ACA, COBRA, ERISA, 401(k), medical, dental, vision, etc.) required. Ability to handle confidential information in an expeditious and discretionary manner. Solid customer service, problem-solving and project management skills required. Experienced in Microsoft Office, timekeeping and payroll systems. Kronos experience preferred. Extensive knowledge of payroll processes, tax compliance, benefit administration, and wage and hour law.
Who is Prestige Care/Prestige Senior Living?
Prestige Care is a family of over 75 skilled nursing post-acute care centers, as well as assisted living and memory care communities in 8 Western states. We are an organization of over 5,000 team members who serve thousands of residents, where we have the privilege of personally touching their lives every day.
We have four core values of integrity, trust, commitment, and respect that guide everything that we do. With a strong commitment to career development and advancement, Prestige Care is a employer that can help you achieve your career goals and objectives. With a healthcare career at Prestige Care, you will enjoy a collaborative, team-oriented environment where your work truly matters at the end of every day.
Summary of Benefits
Full-time team members are eligible for
Prestige’s comprehensive benefit package including choice of medical plans,
HSA/FSA accounts, dental and vision insurance, and company paid life and
AD&D insurance. All team members are eligible to participate in the
company’s retirement plans with a company match for those who meet the hours
and service requirements. Additional benefits include Employee Assistance
Program and Education Reimbursement program.
PTO:
AL/PCI Salary: Accrue PTO at rate of 0.0615/hour during their first year/16 days.
PCI Hourly: Full-time and Part-Time team members (over
20 hours/week) accrue PTO at rate of 0.0423/hour during their first year.
Who is Prestige Care/Prestige Senior Living?
We have four core values of integrity, trust, commitment, and respect that guide everything that we do. With a strong commitment to career development and advancement, Prestige Care is a employer that can help you achieve your career goals and objectives. With a healthcare career at Prestige Care, you will enjoy a collaborative, team-oriented environment where your work truly matters at the end of every day.
Full-time team members are eligible for Prestige’s comprehensive benefit package including choice of medical plans, HSA/FSA accounts, dental and vision insurance, and company paid life and AD&D insurance. All team members are eligible to participate in the company’s retirement plans with a company match for those who meet the hours and service requirements. Additional benefits include Employee Assistance Program and Education Reimbursement program.
PTO:
AL/PCI Salary: Accrue PTO at rate of 0.0615/hour during their first year/16 days.
PCI Hourly: Full-time and Part-Time team members (over 20 hours/week) accrue PTO at rate of 0.0423/hour during their first year.
