What are the responsibilities and job description for the PSW Equip - Fleet Administrator position at Prestige Land & Site Works, LLC?
Join the Prestige team!
Our most valuable asset is our people. We provide highly skilled and extensively trained personnel to all projects. Safety, quality and character are core values in our people and what we do.
We provide a "family" atmosphere and regularly promote from within. If you're looking to advance your career in the construction industry and wish to be a part of a rapidly growing company, please complete the Employment Application and we will be in touch.
General Description
The Fleet Administrator is responsible for overseeing all aspects of the company’s equipment management, maintenance, and inventory control. This role ensures that all company-owned and leased equipment remains operational, cost-effective, and compliant with safety standards while working closely with mechanics, division managers, and vendors.
Key Duties
Fleet Management & Equipment Oversight:
Education & Experience:
Our most valuable asset is our people. We provide highly skilled and extensively trained personnel to all projects. Safety, quality and character are core values in our people and what we do.
We provide a "family" atmosphere and regularly promote from within. If you're looking to advance your career in the construction industry and wish to be a part of a rapidly growing company, please complete the Employment Application and we will be in touch.
General Description
The Fleet Administrator is responsible for overseeing all aspects of the company’s equipment management, maintenance, and inventory control. This role ensures that all company-owned and leased equipment remains operational, cost-effective, and compliant with safety standards while working closely with mechanics, division managers, and vendors.
Key Duties
Fleet Management & Equipment Oversight:
- Oversee maintenance, repair, and replacement schedules for all company-owned and leased equipment.
- Develop and execute purchase strategies for filters, oil, grease, and other necessary supplies.
- Schedule preventative maintenance and repairs to ensure equipment reliability.
- Maintain inventory records for equipment, supplies, and daily field checklists.
- Coordinate equipment deliveries, pickups, and rental logistics with superintendents.
- Build and maintain vendor relationships to optimize rental processes and reduce maintenance costs.
- Ensure accurate invoicing and payment processing for fleet-related expenses.
- Order and track parts, fluids, and other essential materials to maintain fleet efficiency.
- Exercise direct supervision, coaching, and support to mechanics, operations, and other activities.
- Assign and review work, coordinate staff training, and participate in hiring decisions.
- Monitor OSHA compliance and safety training for all fleet operations.
- Ensure employees have the tools and equipment needed for safe and productive work.
- Communicate professionally with supervisors, teammates, contractors, and vendors.
- Maintain accurate records and reports related to fleet operations.
- Perform other duties as assigned to meet company needs.
Education & Experience:
- High school diploma or GED required.
- 5 years of experience in fleet management, equipment administration, or related roles.
- Strong knowledge of heavy equipment maintenance and repairs.
- Experience coordinating with division managers and field teams.
- Proficiency in fleet management systems and computer software.
- Strong analytical and problem-solving skills to address fleet-related issues.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong organizational and leadership abilities.
- Frequent standing, bending, stooping, and crouching for at least 8 hours per shift.
- Ability to lift 50 lbs frequently and up to 150 lbs with assistance.
- Walk frequently on uneven terrain in varying weather conditions.
- Safely climb on and off heavy equipment as needed.
- Capable of working in confined spaces and excavations up to 20 feet deep.
- Outdoor construction sites and fleet maintenance facilities in all weather conditions.
- Exposure to high noise levels, grease, dust, and heavy machinery.
- Regular work near moving equipment and construction materials.
- Handling of substances such as form oil, grease, curing compounds, gasoline, diesel fuel, and concrete.
- Access to competitively priced, high-quality health care options through Aetna, and EyeMed, along with employer-paid ST and LT disability, basic life and AD&D insurance (including employee-paid life, Legal Resources, and Aflac supplemental options)
- Plan for the future by investing in a 401(K), with up to $5K employer match, invest even more with our Health Savings Account (HSA)
- Receive well-rounded wellness benefits, including free and low-cost mental health resources and support services through our Employee Assistance Program
- Rest and relax with our paid time off policy that increases with tenure
- Protect yourself from identity theft or travel mishaps with our no-cost coverage
