What are the responsibilities and job description for the Accounts Payable Specialist (Dallas) position at Prestonwood Landscape Services?
About Us
At Prestonwood Landscape Services, we're committed to providing peace of mind to our clients. For over 25 years, we've built strong relationships with our clients by making their needs our top priority. Our customer-focused approach allows them to focus on their business, knowing their commercial landscaping is in good hands.
We pride ourselves on our reliability, attention to detail, and proactive communication. Our team is dedicated to delivering exceptional customer service, quality workmanship, and quick response times. We're not just a landscaping company; we're your trusted partner.
We are committed to:
- Quality of Life: We prioritize the well-being of both our clients and our team.
- Integrity: We believe in honesty, transparency, and ethical behavior.
- High Performance: We strive for excellence in everything we do.
- Effective Communication: We value open and honest communication.
- Strong Relationships: We build lasting relationships with our clients and team members.
Benefits
- Competitive salary package
- Medical/Dental/Vision insurance
- 401(k) with company match (eligible after 1 year of employment)
- Paid Time Off (PTO) and paid holidays
- Opportunities for professional development
Position Overview
The Accounts Payable Specialist is responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. This role involves compiling and maintaining accounts payable records, managing vendor relationships, and providing clerical and administrative support as needed to ensure the smooth operation of the accounts payable process.
Job Duties
- Maintain accurate financial records and vendor accounts, scanning and organizing invoices according to company policies.
- Code, enter, and process invoices and employee expenses, ensuring timely payments and adherence to established approval procedures.
- Review invoice coding for accuracy, monitor due dates, and promptly resolve discrepancies and credit memos.
- Reconcile vendor accounts monthly by verifying statements, identifying variances, and calculating sales tax requirements as needed.
- Communicate with vendors to research and resolve issues, ensuring positive relationships and efficient handling of payment inquiries.
- Assist with monthly close processes and support special accounting projects as assigned by the Accounting Manager.
Qualifications
- High School Diploma or GED required; Associate's degree in Accounting or Finance preferred.
- 2 years of experience in accounts payable or a related accounting role.
- Proficiency in accounting software and Microsoft Office, particularly Excel.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent organizational and time management skills.
- Familiarity with accounting principles and practices.
- Familiarity with ERP systems
- Certified Accounts Payable Professional (CAPP) or Certified Bookkeeper (CB) preferred
Equal Employment Opportunity and Drug Free Workplace
At Prestonwood Landscape Services LLC, we're dedicated to diversity and equal opportunity. Our goal is to create teams that represent a variety of experiences, perspectives, and abilities. We respect all team members and welcome applicants from all backgrounds. We do not tolerate discrimination or harassment based on race, religion, gender, age, disability, or any other characteristic protected by federal, state, and local law. Employment decisions are made based on qualifications, merit, and business needs. We maintain a drug-free workplace and may require pre-employment and random drug testing.
