What are the responsibilities and job description for the Office Manager position at Preventive Measures Programs, Inc?
Preventive Measures Programs, Inc.
JOB DESCRIPTION
Office Manager
REPORTS TO: The Office Manager reports directly to the Administrator/Director.
MINIMUM QUALIFICATIONS:
Education and Training: A high school diploma or GED.
Experience and Qualifications: Must have a minimum of 6 months’ work experience in the clerical field
Ability to read and comprehend simple instructions, short correspondence, and memos.
Must have excellent time management skills and the ability to multi-task and prioritize work efficiently.
Ability to apply common sense understanding to carry out instructions furnished in written, oral,
or diagram form.
Provide general support to visitors and can effectively present information in one-on-one and small group situations to consumers, and other employees of the organization.
Must have good decision-making skills and the ability to deal with problems involving several concrete variables in standardized situations.
Ability to organize and schedule meetings and appointments
Requires reasonable ability to deal with the public in a pleasant and efficient manner.
Must be flexible and capable of working with a variety of people.
Must exhibit professionalism at all times.
Ability to work independently with minimum supervision.
Ability to communicate orally and in writing.
FUNCTIONS/OVERVIEW:
The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety.
PRINCIPLE ACTIVITIES/RESPONSIBILITES:
o Ensure that office is opened/closed at designated hours (M-F 8:00-5:00).
o Answer telephone, screen, and direct calls to appropriate departments.
o Organize and schedule appointments
o Orders and maintains supplies and arranges for equipment maintenance as needed
o Filing paperwork in a timely manner.
o Assist with Transportation payments/arrangements
o Maintain appearance of reception area, supply room, etc.
o Organizes and maintains file system and files correspondence and other records.
o Makes copies of correspondence or other printed materials.
o Prepares outgoing mail and correspondence, including e-mail and faxes.
o Perform other duties as assigned by Administrator/Director
Job Type: Full-time
Pay: $12.00 - $15.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- No weekends
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Lake Charles, LA 70606 (Preferred)
Ability to Relocate:
- Lake Charles, LA 70606: Relocate before starting work (Preferred)
Work Location: In person
Salary : $12 - $15