Executive Administrator

Department: Corporate

Employment Type: Full Time

Location: Overland Park, KS

Compensation: $28.00 - $31.00 / hour

Description

Who We Are:

Price Brothers Management Company, continuing the legacy of building Community.

Price Brothers Management Company is a premier family owned and operated property management organization with over 100 years in the real estate industry. We believe in investing in our team members to create a culture that encourages and promotes innovative ideas, growth opportunities, and team building. Through our dynamic and caring team we will IMPACT the lives of our residents, commercial tenants, team members, business partners and communities. Each individual plays a critical role in our success!

We are seeking a professional and discreet Executive Administrator to provide high-level support to our executive team. This role requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a dynamic and evolving environment. As a key point of contact and support, the Executive Administrator will play a vital role in helping our leadership operate efficiently and effectively, while upholding the values and culture that define our business.

If you are eager to join a team where your opportunities are limitless, find your next career at Price Brothers!

Salary Range: $28-$30 hourly

Key Role Responsibilities

• Project Management
• Coordinate and oversee projects on behalf of leadership, tracking timelines, deliverables, and resources to ensure successful completion.
• Facilitate cross-departmental communication to align project goals and ensure project tasks are progressing as scheduled.
• Prepare and present project updates, providing leadership with clear visibility on project status and outcomes.
• Support corporate initiatives (e.g., company culture, development, technology rollouts, etc.) in line with executive goals.
• Prepare briefing documents, background information, and data summaries to support executives' decision-making.
• Support special projects, ensuring timelines and deliverables align with executive goals, and handle confidential information with discretion.
• Document Management; Transaction Support
• Collect signatures, receive and file documents, and maintain organized records of critical documents.
• Support ongoing transactions by calendaring deadlines, tracking and filing deliverables, collecting signatures, drafting and proofreading documents and correspondence, and coordinating couriers and document deliveries.
• Ensure that key documents are accessible, up-to-date, and securely stored in both physical and digital formats.
• Maintain an organized filing system for all records, and manage document workflows in line with company policies and confidentiality requirements.
• Coordinate complex calendars, schedule meetings, arrange travel, and handle confidential communications for executives and high-profile clients.
• Plan high-level events such as company retreats, strategy sessions, or executive dinners, handling all logistics and ensuring a seamless experience.
• Coordinate the onboarding process for new C-suite hires, ensuring they have everything they need to transition smoothly.
• Draft and review internal and external communications, including announcements, reports, and memos, on behalf of executives.
• Manage interactions with high-profile clients, board members, and other VIPs, coordinating hospitality and ensuring a positive experience.
• Liaise with public relations or marketing teams to help manage executive appearances, media requests, and official statements.
• Office Management
• Oversee day-to-day corporate office suite functions, ensuring an organized, professional environment.
• Manage office supply inventory, office equipment maintenance, and vendor coordination.
• Supervise and manage the front desk team to ensure efficient customer service and adherence to company standards.
• Train, schedule, and support front desk staff to provide excellent administrative support.
• Monitor front desk procedures, ensuring smooth workflow, visitor management, and timely responses.
• Financial Liaison
• Act as a contact between the leadership/owners and the accounting department for financial requests.
• Assist in processing financial documents, including requests, reimbursements, and expense reports.
• Ensure accuracy and timely submission of financial records and requests.
• Coordinate requests and matters for the owners and their family members, ensuring timely response and resolution.
• Assist with personal matters, such as travel planning, event coordination, or scheduling personal appointments.
• Coordinate special requests and unique family needs.
• Handle confidential discretionary tasks with a high degree of professionalism and discretion.
  

Our Ideal Candidate

Financial & Budget Management:

• Communication & Interpersonal Skills:
• Superior written and verbal communication skills with the ability to provide courteous, professional, and responsive service to executives, team members, and external stakeholders.
• Strong interpersonal skills to foster productive relationships with C-suite members, clients, vendors, and the executive support team.
• Discretion and professionalism in handling sensitive and confidential information. Technical Proficiency:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn and adapt to additional software, such as project management, communication, and document management tools.
• Knowledge of office equipment, systems, and technologies that support efficient operations and executive productivity.
• Familiarity with financial and accounting software for expense reporting, budgeting, and basic financial oversight. Organizational & Time Management:
• Exceptional organizational skills with the ability to manage multiple priorities, complex tasks, and competing demands in a fast-paced environment.
• Effective time-management skills and the ability to work independently with minimal guidance, adapting to changing priorities and urgent requests.
• Strong attention to detail and accuracy, ensuring high standards in all documentation, project tracking, and correspondence. Project Management & Analytical Expertise:
• Demonstrated experience coordinating and managing high-impact projects, including setting timelines, tracking deliverables, and aligning resources to meet executive objectives.
• Analytical skills to review data, prepare reports, and provide insights that support executive decision-making.
• Excellent problem-solving abilities to anticipate needs, identify potential issues, and proactively recommend solutions.
• Basic financial acumen with the ability to work closely with accounting as needed.
• Attention to detail in handling financial records and transactions, ensuring accuracy and adherence to company policies. Leadership & Team Development:
• Experience in supervising administrative staff, including training, scheduling, and providing ongoing support to foster a collaborative and high-performing team environment.
• Ability to lead front desk operations, ensuring smooth visitor management and professional interactions that reflect the company’s values and standards. Operational Knowledge & Office Management:
• Understanding of office management practices, including supply ordering, vendor coordination, and maintenance of office facilities to ensure an efficient work environment.
• Knowledge of corporate policies, standard operating procedures, and governance to support executive and board functions. Adaptability & Stress Management:
• Adaptability in managing shifting priorities, high-pressure deadlines, and emergency situations with composure and effectiveness.
• Proven initiative, reliability, and discretion in all aspects of the role, consistently upholding a high standard of professionalism and confidentiality.

Education (level and type)

• Bachelor’s degree in Business Administration, or a related field, preferred
  
  

Required Work Experience

• Minimum of 5 years of experience as an Executive Administrator, Office Manager, or similar high-level administrative role required
• Experience in a legal and/or real estate related role preferred but not required.
  
  

Benefits

• The company offers an array of outstanding health and wellness benefits starting the first of the month after 30 days of service. Reasonable insurance premiums including 4 medical options, dental, vision, life & disability, FSA dependent care, legal assistance, identity theft and more. Participate in the company’s 401k retirement plan, enjoy paid time off and 10 holidays your birthday! Whether we are cheering on one of our local sports teams, volunteering at a philanthropy or celebrating team milestones, Price Brothers cares about our team members & our community.