What are the responsibilities and job description for the Payroll Specialist & Office Administrator position at PRICELESS SERVICES INC?

Are you a detail-oriented professional with a passion for precision and compliance? Priceless CPA is seeking a Payroll Officer who excels at managing multiple deadlines, and providing accurate, timely payroll services to our clients. If you thrive on organization, clear communication, and problem-solving, we invite you to join our team and help us continue delivering top-tier service.

Key Responsibilities

1. Payroll Services for Clients

Process payroll for multiple clients accurately and on schedule
Maintain and update payroll records, including employee data, wage adjustments, and deductions
Collaborate with our tax and accounting teams to provide recommendations on payroll amounts for tax optimization
Stay current on federal, state, and local payroll regulations to ensure full compliance

2. Client Communication & Coordination

Serve as a primary point of contact for client payroll inquiries and updates

Liaise with clients to collect and verify payroll information (e.g., hours, benefits, withholdings)

Support client onboarding by setting up payroll in accordance with their specific needs

3. Office Administration

Provide executive assistance to firm principals, including calendar management, scheduling, and efficient communication on their behalf.

Oversee office supply inventory, vendor relationships, and general facility maintenance

Coordinate meeting schedules, manage office calendars, and greet visitors

Handle incoming calls, mail, and deliveries in a timely, professional manner

Maintain organized records, files, and correspondence for the firm

4. Process Improvement & Compliance

Identify and implement ways to streamline payroll and administrative processes

Ensure company policies and procedures are consistently upheld

Support any special projects or initiatives that enhance client service or operational efficiency

Qualifications

Education & Experience

Associates or Bachelors degree in Accounting, Business Administration, or related field (or equivalent experience)

Demonstrated experience (2 years) processing payroll for multiple clients or within a public accounting environment is preferred

Technical Skills

Proficiency with payroll software (e.g., QuickBooks Payroll, Gusto, ADP)

Familiarity with Microsoft Office Suite (Excel, Word, Outlook)

Working knowledge of HR basics and tax filing / reporting requirements

Soft Skills

Strong organizational and multitasking abilities

Excellent attention to detail and confidentiality

Effective communication skills to interact with clients and internal teams

Self-motivated and capable of taking initiative in a fast-paced environment

Priceless CPA is distinguished by our core values of trustworthiness, compassion, and diligence. With a deep commitment to making a positive impact on our clients' lives and finances, we seek to build meaningful relationships that go beyond the numbers. We find satisfaction and fulfillment in providing exceptional service that truly benefits our clients. As a team, we support each other to become better professionals and people.

Location : Aventura, Florida (Onsite)

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Payroll Specialist & Office Administrator

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