Bilingual (Spanish) Office Assistant

Bilingual (Spanish) Office Assistant

Location : Newark, NJ

Pay rate : $20 / hr

Schedule : Monday thru Friday, 9am-5pm

As the Bilingual Office Assistant, you will be the point of contact for management and property administration and furnish customer service assistance to the public.

Bilingual Spanish / English required!

Responsibilities

Point of contact for management and property administration : answering multi-line phone and greeting visitors, information and referral, and taking messages as needed

Rent Collection

Provide administrative support for office staff

Coordinate and schedule vendors and / or deliveries

Ensure that calls are answered professionally and uses discretion when taking and distributing messages

Maintain office equipment in excellent working order, repairing basic problems (i.e., paper jams, changing toner), and calling service vendors for repairs as needed. Equipment includes photocopier, scanner, phone and fax, postage and voice mail machines

Ensure professional appearance of common areas, including reception, photocopier, supply rooms and kitchen areas

Responsible for mail and packages, etc. Opens and routes incoming mail, flyers and announcements; distributes correspondence and other material to staff

Complete general clerical task as assigned by supervisor

Run various routine errands, as required

Requirements

One (1) year of experience as a Receptionist, Front Office Representative or similar role

Experience maintaining calendars and appointments

Hands-on experience with office equipment

Proficiency in Microsoft Office Suite

Excellent verbal and written skills, combined with superior customer service skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Compensation / Pay Rate (Up to) : $20.00 - $21.00 Per Hour

Salary : $20 - $21