What are the responsibilities and job description for the Executive Assistant position at PrideStaff?
Executive Assistant
Location : Florham Park, NJ - Hybrid
Salary : $30 / hr SUMMARY OF POSITION :
This position requires an independent, highly organized Executive Assistant to support Senior Operations Executives on various projects.
DUTIES AND RESPONSIBILITIES :
- Support Senior Executives with administrative functions such as answering and returning calls, scheduling Teams Meetings and conference calls
- Managing heavy calendars and communications of key company executives
- Work on ad hoc projects
- Schedule travel arrangements and books hotel rooms
- Work with Marketing on presentation edits
- Formalize and maintain a client list of contacts
- Expense report management (Concur)
- Make all necessary arrangements for catering and any equipment or needs
- Type correspondence as needed
- Complete all miscellaneous requests
- Maintain comprehensive records and documents in SharePoint
- Work on reports
- Develop proposals
- Complete all miscellaneous requests
- Support conference requests
- Gathering documents to prepare for meetings
- Work with other Executive Assistants on a variety of projects
- POSITION REQUIREMENTS :
- Knowledge and experience working with PowerPoint, Excel, MS Word, SharePoint, Concur and other MS applications is imperative
- Accurate keyboarding skills
- Write professionally, with excellent language, grammar and proof-reading skills
- Be motivated, well-organized, detail-oriented and flexible
- Be adaptable to working with multiple personalities and with all levels of management.
- Be able to work in fast-paced industry, with short turn-around deadlines
- Be articulate and poised, with excellent social / business etiquette and manners
- Must be capable of setting priorities and working under pressure
- Must be able to multi-task and prioritize while working on several requests simultaneously
- Anticipates all needs - take initiative to support the Operations Team without needing constant supervision.
- Resourcefulness - In business, things can change at a rapid pace and this individual will need to be able to adapt quickly to get the job done and assist your teammates.
- Teamwork
- Adept in Technology - Having the technological skills necessary to perform data entry, manage team calendars,
- High school diploma required
Compensation / Pay Rate (Up to) : $28.00 - $32.00 Per Hour
Salary : $28 - $32
