What are the responsibilities and job description for the Quoting Specialist position at PrideStaff?
Job Title : Quoting Specialist
Location : Tempe, AZ
Employment Type : Full-time (On-site)
Schedule : Monday – Friday 8am to 5pm
Job Summary
The Quoting Specialist is responsible for preparing accurate and timely quotes for potential and existing clients using the company's established templates. This role requires strong knowledge of ingredients, food science, and production capabilities to assess whether projects align with the company's manufacturing capabilities. The Quoting Specialist will collaborate with internal teams, assist with customer service, and maintain clear communication with clients throughout the quoting process.
Key Responsibilities
1. Quote Preparation
Utilize company’s quoting templates to input and calculate data for client quotes.
Ensure all required fields are accurately completed based on project specifications and client needs.
Prioritize and manage multiple projects, meet deadlines and adapt to changing priorities.
2. Client Communication and Customer Service
Communicate directly with clients to gather necessary project details, clarify questions, and provide updates during the quoting process.
Act as a resource for clients by explaining company’s capabilities and timelines.
Assist the Customer Service team by addressing client inquiries related to project feasibility, quoting status and other questions that arise.
3. Production Capability Assessment
Understand company's production processes, equipment capabilities, and limitations for capsules and powders.
Evaluate whether incoming projects are quotable within company’s operational scope and collaborate with Project Management on feasibility assessments.
4. Collaboration and Data Organization
Work closely with the Customer Service team, Project Management, and Supply Chain to ensure accurate cost components are included in quotes.
Gather and organize information on ingredient specifications, material costs, and production requirements for use in quotes.
5. Record Keeping and Template Updates
Maintain accurate records of quotes in company’s database and ensure timely updates to project information.
Periodically review and update templates and processes to enhance efficiency and accuracy.
Key Skills & Qualifications
Education and Experience
Bachelor’s degree in Food Science, Business, or a related field preferred.
1-3 years of experience in quoting, pricing analysis, or a related role in the nutraceutical or food industry is a plus.
Technical Skills
Proficiency in Microsoft Excel, including advanced functions.
Familiarity with ERP systems or similar software is preferred.
Knowledge and Abilities
Strong understanding of ingredients, food science, and an ability to learn company’s production processes for capsules and powders.
Ability to assess project feasibility and align client needs with company’s manufacturing capabilities.
Excellent organizational skills and attention to detail for managing multiple projects simultaneously.
Strong communication and interpersonal skills for client interactions and internal collaboration.
Performance Metrics
Accuracy and timeliness of quotes prepared.
Client satisfaction and positive feedback regarding communication and support.
Effective collaboration with internal teams to ensure data accuracy and project success.
project success.
Compensation / Pay Rate (Up to) : $20.00 - $25.00
Salary : $20 - $25
