What are the responsibilities and job description for the Senior Accountant (Full-Time) position at Primary Care Coalition of Montgomery County, MD?
Salary Range: $96,000-$107,000
Employee Benefits: Medical, Dental, Vision all with Carefirst Blue Cross Blue Shield, Paid Time Off (Vacation, Sick, Personal, Holidays), 403B Plan, Short-Term & Long Term Disability, Life Insurance.
Telework: This position is approved for hybrid telework. Job duties will require two days a week in the office (with a additional frequency for in person meetings with internal and external customer sets, vendors, and in person PCC staff meetings and trainings). Note: PCC employees must reside in the following five states or District of Columbia: MD. VA, WVA, DE. PA, DC. Relocation expenses are not reimbursed.
Job Description:
The hands-on Senior Accountant position plays a pivotal role in PCC’s finance and accounting department and serves as the liaison between program staff and funding agencies on matters of financial reporting and compliance. Accurate record-keeping is a cornerstone of their work. The ideal candidate for this role is detail-oriented, analytical, highly organized, and a pro-active problem solver. A strong understanding of GAAP and experience in maintaining accurate financial records and producing clear, actionable reports. This position is primarily responsible for recording journal entries, reconciling accounts, and the Accounts Receivable processes, as well as assisting with the annual audit and ensuring compliance with federal, state, and local government and sponsor/funder regulations and policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Compliance and Policy Adherence:
• Ensure financial and accounting policies and workflows are followed, including upholding confidentiality policies and procedures as appropriate.
• Evaluate financial transactions for GAAP compliance.
Financial Record Keeping:
• Maintain accurate and compliant financial records including maintaining the general ledger, accounts payable, and accounts receivable.
• Prepare monthly journal entries for month-end close as specified by the month-end close calendar to include, but not limited to, various revenue streams and understanding recognition of events and associated expenses.
• Monitor accounting ledgers for compliance and prepare necessary adjustments for indirect costs, fringe benefits, reclassification, or other cost transfers.
• Prepare standard and complex journal entries and account reconciliations for items including, but not limited to, bank reconciliations, prepaid expenses, payroll and associated allocations.
• Ensure timely completion of miscellaneous journal entries, corrections, and fund reclassifications. Work with the requester to ensure the appropriate description, justification and documentation are included.
Accounts Receivable and Billing:
• Prepare billing invoices with required documentation and monitor, track, reconcile A/R for the PCC’s contracts with government agencies, foundations, and other funding sources.
• Lead the process of rapidly resolving issues that result in returned invoices and implement processes to mitigate future invoice returns/denials for similar issues.
• Run monthly A/R reports and follow up on old checks and aging A/R items working with funding agencies to keep open A/R items to a minimum.
• Perform other A/R tasks as requested.
Financial Records and Reporting:
• Produce and submit regular financial reports for government and foundation funders in the form and format required by the specific funder.
• Liaise with program managers, directors, and partner organizations as needed including by producing and submitting regular financial reports and financial statements at the individual program/grant level, department level, and organizational level.
• Share knowledge and expertise, providing TA and support to educate managers in understanding their financial reports.
• Respond promptly to inquiries and requests from organizational stakeholders.
• Assist with other finance projects and ad-hoc reporting.
Audit and Compliance:
• Fully engage with the external annual audit and provide support, analysis, variance explanations and fluctuations.
• Assist Controller in fiscal year end audit requirements, including OMB A-133 audit and any programmatic annual audits.
• Prepare the required audit schedules for external auditors.
Budgeting and Financial Planning:
• Participate in the yearly cross-departmental budget process to include uploading the Fiscal Year budget(s) into accounting software system and uploading budget modifications throughout the year as needed.
Collaboration and Communication:
• Closely collaborate with the Development Staff to set up new programs and grants within the accounting system. Ensure grant funds are used in compliance with grant terms, regulations, and reporting requirements.
• Monitor spending and identify program budget trends using financial data and reports to help program managers and directors make financial decisions that align with the organization’s financial health.
• Respond promptly to inquiries and requests from stakeholders.
Process Improvement and Cross-Training:
• Recommend process improvements and assist Controller in the development, improvement and implementation of accounting policies and procedures necessary to improve internal controls and organizational efficiency.
• Cross train with other members of the accounting department to ensure back up for all functions in the event of vacation or other outage.
• Serve as backup to the payroll function by reviewing bi-weekly payroll, 941 reconciliation and in payroll processing.
Project Management and Miscellaneous Tasks:
• Ensure the company’s financial and accounting policies and workflows are followed for weekly, monthly, and quarterly tasks.
• Maintain a project management calendar for open items and ensure all items are moved to completion in a timely fashion. Provide status reports for Controller, COO, and departmental colleagues as needed.
• Assist with other Finance projects and ad-hoc reporting as needed.
• Other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree in Accounting or equivalent
• 8 years of experience in accounting; 3 – 5 years of Non-profit accounting preferred
• Thorough understanding of accounting rules/ procedures including GAAP
• Strong attention to details and mindful of deadlines
• Ability to multi-task in a fast-paced work environment as part of a team
• Excellent verbal & written communication and interpersonal skills. Demonstrated ability to clearly explain technical accounting information to colleagues and collaborators who are not accountants
• Independence, resourcefulness, and a willingness to learn new duties and technology-related skills
• Experience with accounting ERP software, experience with Sage Intacct a plus
• Advanced knowledge of and experience with Excel spreadsheets.
• Ability to review and evaluate operating procedures and recommend improvements
• Experience with A-133 audits; 2 CFR 200 and 2 CFR 400 regulations.
• Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
ADA Requirements
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
• This is largely a sedentary role; however, some filing may be required.
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Advanced math skills are required.
• Requires ability to learn new software applications, as necessary.
• Must be able to lift up to 20 pounds.
Disclaimer
This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Primary Care Coalition is an Equal Opportunity Employer.
Employee Benefits: Medical, Dental, Vision all with Carefirst Blue Cross Blue Shield, Paid Time Off (Vacation, Sick, Personal, Holidays), 403B Plan, Short-Term & Long Term Disability, Life Insurance.
Telework: This position is approved for hybrid telework. Job duties will require two days a week in the office (with a additional frequency for in person meetings with internal and external customer sets, vendors, and in person PCC staff meetings and trainings). Note: PCC employees must reside in the following five states or District of Columbia: MD. VA, WVA, DE. PA, DC. Relocation expenses are not reimbursed.
Job Description:
The hands-on Senior Accountant position plays a pivotal role in PCC’s finance and accounting department and serves as the liaison between program staff and funding agencies on matters of financial reporting and compliance. Accurate record-keeping is a cornerstone of their work. The ideal candidate for this role is detail-oriented, analytical, highly organized, and a pro-active problem solver. A strong understanding of GAAP and experience in maintaining accurate financial records and producing clear, actionable reports. This position is primarily responsible for recording journal entries, reconciling accounts, and the Accounts Receivable processes, as well as assisting with the annual audit and ensuring compliance with federal, state, and local government and sponsor/funder regulations and policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Financial Compliance and Policy Adherence:
• Ensure financial and accounting policies and workflows are followed, including upholding confidentiality policies and procedures as appropriate.
• Evaluate financial transactions for GAAP compliance.
Financial Record Keeping:
• Maintain accurate and compliant financial records including maintaining the general ledger, accounts payable, and accounts receivable.
• Prepare monthly journal entries for month-end close as specified by the month-end close calendar to include, but not limited to, various revenue streams and understanding recognition of events and associated expenses.
• Monitor accounting ledgers for compliance and prepare necessary adjustments for indirect costs, fringe benefits, reclassification, or other cost transfers.
• Prepare standard and complex journal entries and account reconciliations for items including, but not limited to, bank reconciliations, prepaid expenses, payroll and associated allocations.
• Ensure timely completion of miscellaneous journal entries, corrections, and fund reclassifications. Work with the requester to ensure the appropriate description, justification and documentation are included.
Accounts Receivable and Billing:
• Prepare billing invoices with required documentation and monitor, track, reconcile A/R for the PCC’s contracts with government agencies, foundations, and other funding sources.
• Lead the process of rapidly resolving issues that result in returned invoices and implement processes to mitigate future invoice returns/denials for similar issues.
• Run monthly A/R reports and follow up on old checks and aging A/R items working with funding agencies to keep open A/R items to a minimum.
• Perform other A/R tasks as requested.
Financial Records and Reporting:
• Produce and submit regular financial reports for government and foundation funders in the form and format required by the specific funder.
• Liaise with program managers, directors, and partner organizations as needed including by producing and submitting regular financial reports and financial statements at the individual program/grant level, department level, and organizational level.
• Share knowledge and expertise, providing TA and support to educate managers in understanding their financial reports.
• Respond promptly to inquiries and requests from organizational stakeholders.
• Assist with other finance projects and ad-hoc reporting.
Audit and Compliance:
• Fully engage with the external annual audit and provide support, analysis, variance explanations and fluctuations.
• Assist Controller in fiscal year end audit requirements, including OMB A-133 audit and any programmatic annual audits.
• Prepare the required audit schedules for external auditors.
Budgeting and Financial Planning:
• Participate in the yearly cross-departmental budget process to include uploading the Fiscal Year budget(s) into accounting software system and uploading budget modifications throughout the year as needed.
Collaboration and Communication:
• Closely collaborate with the Development Staff to set up new programs and grants within the accounting system. Ensure grant funds are used in compliance with grant terms, regulations, and reporting requirements.
• Monitor spending and identify program budget trends using financial data and reports to help program managers and directors make financial decisions that align with the organization’s financial health.
• Respond promptly to inquiries and requests from stakeholders.
Process Improvement and Cross-Training:
• Recommend process improvements and assist Controller in the development, improvement and implementation of accounting policies and procedures necessary to improve internal controls and organizational efficiency.
• Cross train with other members of the accounting department to ensure back up for all functions in the event of vacation or other outage.
• Serve as backup to the payroll function by reviewing bi-weekly payroll, 941 reconciliation and in payroll processing.
Project Management and Miscellaneous Tasks:
• Ensure the company’s financial and accounting policies and workflows are followed for weekly, monthly, and quarterly tasks.
• Maintain a project management calendar for open items and ensure all items are moved to completion in a timely fashion. Provide status reports for Controller, COO, and departmental colleagues as needed.
• Assist with other Finance projects and ad-hoc reporting as needed.
• Other duties as assigned.
QUALIFICATIONS
• Bachelor’s degree in Accounting or equivalent
• 8 years of experience in accounting; 3 – 5 years of Non-profit accounting preferred
• Thorough understanding of accounting rules/ procedures including GAAP
• Strong attention to details and mindful of deadlines
• Ability to multi-task in a fast-paced work environment as part of a team
• Excellent verbal & written communication and interpersonal skills. Demonstrated ability to clearly explain technical accounting information to colleagues and collaborators who are not accountants
• Independence, resourcefulness, and a willingness to learn new duties and technology-related skills
• Experience with accounting ERP software, experience with Sage Intacct a plus
• Advanced knowledge of and experience with Excel spreadsheets.
• Ability to review and evaluate operating procedures and recommend improvements
• Experience with A-133 audits; 2 CFR 200 and 2 CFR 400 regulations.
• Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
ADA Requirements
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
• This is largely a sedentary role; however, some filing may be required.
• This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• Advanced math skills are required.
• Requires ability to learn new software applications, as necessary.
• Must be able to lift up to 20 pounds.
Disclaimer
This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions as covered under the Americans with Disabilities Act expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.
Primary Care Coalition is an Equal Opportunity Employer.
Salary : $96,000 - $107,000
