What are the responsibilities and job description for the Executive Administrative Assistant position at Primary Services?
Join a growing organization and play a pivotal role in supporting executive leadership in a fast-paced, professional environment. This is your chance to showcase your expertise while excellently representing the company brand.
Primary Services is actively recruiting for an Executive Administrative Assistant to support the President and CEO of a major organization. You will manage executive-level operations and communications in this role, exemplifying professionalism, discretion, and efficiency. This position offers a unique opportunity to interact with key stakeholders, facilitate high-level business activities, and directly contribute to organizational success.
Responsibilities
- Manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring time is effectively allocated and conflicts are resolved.
- Plan, organize, and execute arrangements for business meetings, including preparing and distributing materials and taking minutes.
- Prepare documents, presentations, reports, agendas, and communications for internal and external distribution.
- Evaluate and prioritize incoming calls and communications; respond or refer as appropriate.
- Organize domestic and international travel for the CEO, including flights, accommodations, and itineraries.
- Monitor expenses and prepare and process detailed expense reports.
- Handle sensitive matters with utmost confidentiality and discretion, protecting company and personal information.
- Provide administrative and operational support for various office activities, including vendor coordination and supply management.
- Proactively recommend improvements to enhance workflow and administrative processes.
Qualifications
Preferred Qualifications
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