What are the responsibilities and job description for the Office Management Specialist position at Primary Services?
Are you a highly motivated and organized individual looking for a challenging role? We are seeking a Administrative Assistant to join our team at Primary Services, a leading organization in the petrochemical industry.
The ideal candidate will have a strong ability to manage multiple priorities, meet deadlines, and maintain confidentiality. Responsibilities include:
- Providing executive-level administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Preparing and editing presentations, spreadsheets, and reports, ensuring accuracy and professionalism.
- Handling confidential and sensitive information with discretion.
- Managing office logistics, including document control, records management, and supply ordering.
- Acting as a liaison for building maintenance, office space allocation, and IT support requests.
- Organizing department events, including service anniversaries, retirements, and group meetings.
- Serving as the first point of contact for department visitors, ensuring proper safety protocols and PPE distribution.
- Coordinating department communication, including distribution lists, organizational charts, and bulletin board postings.
- Supporting internal audit coordination, including scheduling meetings and maintaining compliance records.
- Assisting with workplace safety initiatives and HSSE event coordination.
- Managing and maintaining the department website and conference room bookings.
As a valued member of our team, you will have the opportunity to work on a variety of projects and contribute to the success of Primary Services.
