What are the responsibilities and job description for the Administrative Assistant (Front Desk) position at Primary Utility Services, LLC?
Job Description
Job Title: Administrative Assistant
Reports to: Controller
FLSA Status: Non-Exempt
Work Schedule: Full Time
Position Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations of the entire office. This role involves a wide variety of tasks, such as managing office communications, coordinating schedules, organizing documents, and assisting with various office functions to support staff across all departments.
To be successful in this role, the individual must be capable of performing each essential function effectively, with or without reasonable accommodation.
Essential Functions
Administrative Support: Provide general administrative assistance to office staff, including scheduling meetings, coordinating events, and organizing conference calls.
Communication: Manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that messages are relayed promptly and accurately.
Document Management: Prepare, organize, and maintain office documents, records, and files, ensuring efficient access and retrieval.
Data Entry: Accurately input data into spreadsheets, databases, and various software systems as needed.
Office Coordination: Monitor and manage office supplies inventory, place orders, and maintain a well-organized office environment.
Support for Projects: Assist with various office projects, including research, report preparation, and data analysis, to support different departments.
Meeting Coordination: Arrange meetings, prepare agendas, and take minutes as required.
Liaison Duties: Serve as a point of contact for internal staff, vendors, clients, and visitors, providing assistance and directing inquiries to the appropriate departments.
Position Qualifications
High School Diploma or GED.
Experience & Skills
1 to 2 years of administrative experience in a professional office environment.
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Attention to detail and a high level of accuracy in work.
Ability to maintain confidentiality and handle sensitive information.
Demonstrated ability to work both independently and as part of a team.
Work Environment
This position operates in a professional office environment. The role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The company has reviewed this job description to ensure that essential functions have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by management. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
Job Title: Administrative Assistant
Reports to: Controller
FLSA Status: Non-Exempt
Work Schedule: Full Time
Position Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operations of the entire office. This role involves a wide variety of tasks, such as managing office communications, coordinating schedules, organizing documents, and assisting with various office functions to support staff across all departments.
To be successful in this role, the individual must be capable of performing each essential function effectively, with or without reasonable accommodation.
Essential Functions
Administrative Support: Provide general administrative assistance to office staff, including scheduling meetings, coordinating events, and organizing conference calls.
Communication: Manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that messages are relayed promptly and accurately.
Document Management: Prepare, organize, and maintain office documents, records, and files, ensuring efficient access and retrieval.
Data Entry: Accurately input data into spreadsheets, databases, and various software systems as needed.
Office Coordination: Monitor and manage office supplies inventory, place orders, and maintain a well-organized office environment.
Support for Projects: Assist with various office projects, including research, report preparation, and data analysis, to support different departments.
Meeting Coordination: Arrange meetings, prepare agendas, and take minutes as required.
Liaison Duties: Serve as a point of contact for internal staff, vendors, clients, and visitors, providing assistance and directing inquiries to the appropriate departments.
Position Qualifications
High School Diploma or GED.
Experience & Skills
1 to 2 years of administrative experience in a professional office environment.
Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
Attention to detail and a high level of accuracy in work.
Ability to maintain confidentiality and handle sensitive information.
Demonstrated ability to work both independently and as part of a team.
Work Environment
This position operates in a professional office environment. The role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The company has reviewed this job description to ensure that essential functions have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by management. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
