What are the responsibilities and job description for the Assistant to Project Manager position at Prime Construction Group, Inc.?
Job description
The ideal candidate will have the following qualifications and experience:
High school diploma or G.E.D.
One (1) year certificate from College or Technical School
Two (2) to five (5) years related experience and/or training or equivalent combination of both
Proficient in Microsoft Outlook, Excel, Word and database software
Construction industry experience preferred
The PMA provides administrative support for the Project Manager from contract award through contract closeout.
Copy and distribute plans and specifications to the project team.
Setup job folders and files (electronic and paper). Setup projects in projects management software.
Create and distribute job contract and emergency telephone lists for project.
Typing, filing, scheduling, and assisting project manager with tracking of revenue, costs and quantities.
Coordinate and communicate effectively with other departments such as Payroll, Accounting, Estimating and Equipment Departments.
Review the project specification and plans for all requirements of the project such as badging, permits, job site office requirements.
Provide list to Human Resources Department of vendors and subcontractor involved with federal contracts.
Distribute vendor certification letters on federal contracts and track to ensure they are returned to the Human Resources Department.
Submittal requirements, MWBE (minority women business enterprise)
Assist Project Managers in obtaining all required permits for the project
Set up the job site office and utilities.
Perform and manage underground locates per state requirements on an individual basis.
Prepare owner contracts for execution. Request company bonds, insurance and if required consent-of-surety.
Compare quotes from vendors and subcontractor to assist in the buy out of project. Follow up with subcontractor and vendors on status of submittal, billing and insurance certificates.
Draft sub-contractor billings, review vendor invoice for coding and pricing. Amend the project schedule and budget as necessary due to change orders.
Create submittal log, assemble and track submittal data
Complete meeting minutes for various meetings throughout the duration of the project as required.
Assist the Project Manager or Superintendent with the administration of Request-for-Information; manage all correspondence for the project such as, communication with owner, utilities, engineer, or subcontractor.
Prepare the pay application based on quantities obtained from the Superintendent for the Project Manager’s review and submission. Follow up with the owner on the processing of the payments to the company.
Develop, maintain and distribute weekly time sheets and quantity reporting logs. Maintain job site photos and complete contract close out process.
Company Description
PRIME CONSTRUCTION GROUP, INC., is one of the leading companies in municipal infrastructure construction in the Central Florida Area. We have been serving counties and municipalities over 30 years and are currently seeking motivated, experienced various positions.
If you are looking to join a growing organization who cares for their employees and their success, a company that performs quality work safely that exceeds the expectations of our customers, then you need to apply for this position.
Please carefully read our Values, Mission and Vision statement. These are not just words on paper. This is how we run our organization. To provide for our customers and employees far better than they would expect!
We are a drug free equal opportunity employer.
We offer an excellent benefit package that includes health, dental, life, 401-k plan, 8 paid holidays, paid time off.
