What are the responsibilities and job description for the Part-Time Front Office Assistant position at Prime Home Health and Companion Care?
Job Description
Job Description
Description :
We are seeking a motivated and detail-oriented Part-Time Front Office Assistant to join our team at a home health aide and companion care company. The ideal candidate will provide essential administrative support to ensure smooth daily operations, assisting various departments as needed. This part-time position is Monday through Friday 8 : 00 a.m. - 1 : 00 p.m. Key responsibilities include :
Answering and directing phone calls to the appropriate staff members
Overseeing clerical tasks, such as sorting and sending mail
Receiving, sorting, and distributing daily mail and deliveries
Tracking and sending out birthday, holiday, and sympathy cards
Welcoming visitors to the office and assisting them as needed
Filing and maintaining organized records
Assisting with processing applications for hiring
Setting up orientations for new employees and assisting with related processes
Running CORI background checks for prospective employees
Supporting hiring and scheduling interviews
Keeping inventory of office supplies and ordering new materials as needing
Printing and stocking office use templates and forms as required
Assisting in creating staff badges for employees
Supporting the HR department with filing and administrative tasks as needed
Performing other clerical receptionist duties such as filing, photocopying, and faxing
Assisting office staff with daily functions and other duties that may arise to ensure efficient business operations
Requirements :
Ability to establish rapport with medical professionals and clients
Must be able to work well independently
Excellent communication skills, both written and verbal
Comfortable with computers and the ability to learn and operate scheduling and training software systems.
Strong problem-solving skills, able to work under time pressure and handle multiple tasks while remaining composed
Enjoy speaking on the phone, shows an interest in learning about clients' unique needs, and demonstrates compassion and empathy toward clients and caregivers
Bilingual proficiency in Spanish preferred.
