What are the responsibilities and job description for the Hotel Sales and Admin Coordinator position at Prime Inc?
Overview
The Oasis Hotel & Convention Center is currently seeking career driven individuals who are committed to providing a memorable experience to our guests.
Our award winning hotel is a full service property, offering 173 guest rooms along with over 30,000 square feet of meeting and conference space. Housed within the Oasis, you will find Fire & Ice Restaurant & Bar, featuring Springfield’s only ice bar.
The Oasis Hotel & Convention Center is a property structured upon our core values…
Passion - Passionate about who we are and what we do
Respect - Mutual respect and appreciation for our associates and guests
Extreme Service - We strive to be proactive and go above and beyond for our guests to have a positive and memorable experience.
Family & Community- All associates and guests are in the family. We desire to give back to the community and to each other.
Innovation & Uniqueness - We desire to be a true oasis in the region and embrace our identity.
Honesty & Integrity- We believe in being truthful and transparent, while maintaining professionalism, to our associates and guests in all situations, even when the situation is difficult.
Responsibilities
The Sales & Admin Coordinator is responsible for clerical, administrative, marketing materials, collateral and other duties to assist in the smooth operation of the Sales department. In addition, this position is responsible for providing attentive, courteous and efficient service to incoming calls and guests.
Responsibilities :
- Sales functionality
- Responsible for the smooth operation of the Sales & Admin office.
- Monitors phones, voicemails, sales mailbox. Including answering sales team members’ phone when they are away from the desk
- Prepare collateral site inspections, outside sales calls, and sales trips.
- Enter, coordinate and follow-up with Reservations and daily show rooms
- Assist with rooming list uploads as needed
- Pull daily and weekly reports such as daily arrivals, activity reports, GRC report
- Produce BEOs for in-house staff meetings, group hospitality rooms, and other low revenue producing or small events
- Copy and Distribute BEO packets and change sheets
- Monitor groups for cutoff dates
- Complete group resumes
- Responsible for VIP and Welcome gifts
- Filing, compiling reports, organize office and guest packages, updates signage
- Maintain adequate inventory of office supplies; including sales collateral
- Assist Director of Sales with Month End extraction and assimilation of data for reports
- Respond and represent sales manager(s) when out of the office
- Responds and follow up with all HotelPlanner leads
- Respond to inquiries for SMERF blocks of rooms, less than 25 room nights-including Weddings, family Reunions, Retreats, etc.
- Represents hotel at designated network events, such as Networking Christian Alliance and Women in Communications
- Work with Oasis and Prime Associates on social events such as pool parties and reunions
- Manage all incoming hotel packages, including delivering, notifying departments and tracking to ensure proper handling.
Qualifications
Requirements :
Performs other duties as assigned by Director of Sales
