Regional Director of Facilities

Position Summary:

The Regional Director of Facilities is responsible for overseeing the maintenance and operational efficiency of a portfolio of multi-family properties across a designated region. This role ensures that all properties meet company standards for safety, functionality, aesthetics, and compliance. In addition to managing on-site maintenance operations, the Regional Director will lead a centralized maintenance team, responsible for specialized repairs, preventive maintenance programs, and regional projects. The position involves strategic leadership, team development, and effective resource allocation to ensure consistent performance across the region.

Key Responsibilities:

Operational Leadership:

• Develop, implement, and oversee regional maintenance programs, including preventive maintenance schedules, centralized task assignments, capital improvements, and emergency repairs.
• Directly manage centralized maintenance teams, assigning tasks based on regional priorities and ensuring timely response to work orders and repairs.
• Provide leadership and technical expertise to both onsite and centralized maintenance teams, acting as the goto resource for complex operational challenges.
• Conduct regular property inspections and audits, ensuring adherence to company standards and compliance with local, state, and federal regulations.

Centralized Maintenance Team Management:

• Oversee a centralized team of skilled maintenance professionals, including HVAC specialists, electricians, plumbers, and general technicians.
• Ensure site teams maintain accurate tracking and documentation of unit components such as appliances, flooring, and HVAC systems to monitor lifecycle status and facilitate strategic replacement planning
• Collaborate with property management and procurement teams to implement comprehensive tracking systems for warranties across all asset components, ensuring optimal protection and risk management
• Assign team members to support properties based on workload, technical needs, and urgency.
• Develop workflows and response protocols for centralized teams to collaborate effectively with property managers and onsite staff.
• Ensure centralized teams have the tools, training, and resources needed to perform highquality work efficiently.

Budget and Vendor Management:

• Collaborate with property and centralized teams to develop and manage annual maintenance and capital expenditure budgets.
• Identify opportunities to leverage centralized resources to reduce vendor reliance and optimize costs.
• Assist with negotiating contracts with vendors and service providers, ensuring competitive pricing and quality work where centralized teams cannot provide coverage.

Compliance and Risk Management:

• Ensure all properties comply with OSHA standards, environmental regulations, and local building codes.
• Oversee centralized safety programs, including staff training on equipment use, hazardous material handling, and emergency response procedures.
• Conduct audits and inspections across properties and centralized team operations to mitigate risk and ensure readiness for regulatory inspections.

Team Development and Support:

• Recruit, train, and mentor centralized maintenance staff and onsite maintenance supervisors, fostering a culture of excellence and accountability.
• Provide professional development opportunities and technical training for team members to stay current with industry best practices.
• Evaluate performance and provide regular feedback to both centralized and propertylevel maintenance teams.

Capital Projects and Renovations:

• Oversee planning, execution, and completion of largescale renovation or construction projects, leveraging centralized teams where possible.
• Coordinate with property managers, contractors, and architects to ensure projects are completed on time and within budget.
• Review and approve scopes of work, bids, and contracts for major repairs and improvements.

Qualifications:

Education and Experience

• Bachelor’s degree in facilities management, engineering, construction management, or a related field preferred. Equivalent work experience may be considered.
• Minimum of 710 years of experience in facilities or property management, with at least 3 years in a multifamily housing environment.
• Proven experience managing both onsite and centralized maintenance teams across multiple properties.

Skills and Competencies

• Strong understanding of building systems, including HVAC, plumbing, electrical, and structural components.
• Expertise in managing centralized maintenance operations to support multiple properties.
• Knowledge of local, state, and federal building codes and OSHA regulations.
• Proficient in using property management and maintenance software (e.g., Appfolio, RealPage, or similar).
• Excellent leadership, communication, and organizational skills.
• Ability to analyze budgets and financial reports.

Certifications:

• Certifications such as Facilities Management Professional (FMP), or equivalent preferred.
• EPA certification for HVAC or similar technical credentials a plus.

Other Requirements

• Willingness to travel within the assigned region, often on short notice.
• Valid driver’s license and reliable transportation.

Compensation and Benefits:

• Competitive salary based on experience ($75,000 to $90,000)
• Performancebased bonuses.
• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Physical Requirements:

Constant need (66% to 100% of the time) to be on feet. Have constant need (66% to 100% of the time) to perform the following physical activities: Bend/Stoop/Squat: Perform routine maintenance/repairs, pick up tools and needed equipment. Climb Stairs: Service requests, make-ready needs for 2 and higher apartments. Push or Pull: Move equipment, appliances, open and close doors, etc. Reach Above Shoulder: Perform routine maintenance/repairs, stock and remove equipment, parts, etc. Climb Ladders: Perform routine maintenance/repairs. Grasp/Grip/Turning: Handle tools and equipment, perform routine maintenance/repairs. Finger Dexterity: Handle tools and equipment, perform routine maintenance/repairs. Writing: Inventory maintenance, requisition requests, required maintenance reports. Lifting/Carrying (supplies, replacement parts, ladders, etc.): Over 150 lbs.: rare need (less than 1% of the time) 75 -150 lbs.: Occasional need (1% to 33% of the time) 25 to 75 lbs.: Frequent need (33% to 66% of the time) 1 to 25 lbs.: Constant need: (66% to 100% of the time)

About Prime Management LLC