What are the responsibilities and job description for the Administrative Assistant position at Prime Property Management?
We are a growing property management company seeking a detail-oriented and proactive Administrative Assistant. The ideal candidate will be responsible for answering calls, coordinating with vendors and management, and ensuring excellent service delivery on behalf of property owners and tenants. This is an exciting opportunity to join a dynamic team and contribute to the success of a rapidly expanding business.
Key Responsibilities:
- Answer and direct incoming calls professionally, addressing tenant and owner inquiries with efficiency.
- Coordinate with vendors for maintenance and repairs, ensuring timely service on behalf of property owners and tenants.
- Serve as a liaison between tenants, owners, vendors, and management to ensure smooth communication and issue resolution.
- Maintain accurate records of service requests, vendor work orders, and completed projects.
- Assist in scheduling property inspections, routine maintenance, and necessary follow-ups.
- Support property management team with administrative tasks, including filing, document preparation, and data entry.
- Update and maintain tenant and property information in the management system.
- Provide general administrative support, including organizing meetings and handling correspondence.
Qualifications:
- High school diploma or equivalent; additional qualifications in office administration or property management are a plus.
- Previous experience in property management, real estate, or administrative roles is preferred.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiar with property management software (preferred).
- Excellent organizational and time-management skills.
- Strong customer service orientation and problem-solving skills.
Benefits:
- Competitive salary
- Opportunity for career growth in a fast-growing company
- Paid time off and holidays
- Ongoing training and development opportunities
Salary : $17 - $19