Fuel Admin - Baltimore/Washington International Thurgood Marshall Airport (BWI)

INTRODUCTION

Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!

Perks of the job:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
• Growth potential

*Part-time benefits could vary

WHY WORK FOR PRIMEFLIGHT?

• We are committed to being a leading provider of commercial services within the aviation industry
• Our teams focus on maintaining a positive working environment and treating all team members with respect
• With more than 200 locations across the world, we offer opportunities for career progression

• Enjoy a competitive pay scale

ABOUT US

• We perform a wide range of airport support services globally on behalf of commercial airlines. Join us for a rewarding career in the aviation industry!

BECOME A FUEL ADMIN AT PRIMEFLIGHT!

Our Fuel Admin pays close attention to detail, managing the administrative side of fuel-related operations that support the aviation industry. The ideal candidate will ensure accurate tracking, billing, office, and fueling administration, as well as timely reporting and follow-up. A focus on compliance with regulatory and company standards is essential. This role involves coordinating with customers and suppliers, monitoring fuel inventory, and supporting cost optimization strategies to ensure operational efficiency.

WHAT IT’S LIKE TO WORK AS A FUEL ADMIN

• Oversee the administration and billing of fueling operations at the airport
• Coordinate with leadership, fuel suppliers, and airlines for fuel delivery and distribution
• Manage fuel inventory levels and place orders to ensure consistent supply
• Monitor and record fuel dispensing to aircraft and ground vehicles
• Ensure compliance with safety regulations and environmental standards in fuel handling
• Develop and implement efficient fuel management procedures and policies
• Liaise with maintenance teams to ensure fueling equipment is in optimal condition
• Prepare and maintain accurate fuel usage and transaction reports
• Conduct audits and inspections of fuel storage and distribution facilities
• Assist in the negotiation and management of fuel supply contracts
• Collaborate with multiple departments on administrative tasks including fuel billing and cost analysis
• Assist with the recruitment process for local employees, including conducting interviews, and assisting with onboarding procedures
• Assist with classroom training as needed
• Maintain accurate employee records, ensuring compliance with HR policies and regulations
• Audit records as required
• Provide training to staff on safe fuel handling and emergency procedures
• Stay informed about industry trends and advancements in aviation fuel technology
• Respond to and resolve fuel-related inquiries and issues
• Participate in environmental sustainability initiatives related to fuel usage
• Brings their “A” game every day with energy and enthusiasm, respect for their team, and the highest regard for safety
• May be assigned to other duties as required

QUALIFICATIONS

• 18 years of age or older
• Eligible to work in the United States
• Strong interpersonal and communication skills
• Minimum 2 years of administrative experience
• Intermediate math skills required
• Aviation administrative experience a plus
• Excellent follow up and follow through
• High degree of administrative organization
• Excellent communication (written and oral)
• Must successfully handle multiple priorities in a fast-paced environment
• Proficient in Microsoft Office Suite
• Ability to read, write, speak, and understand the English language, to include documents
• Ability to apply logic and understanding to carry out instructions furnished in written, oral, or diagram form
• Demonstrate the following competencies: Problem-Solving, Customer Service, Interpersonal, Oral Communication
• Must be flexible to work extended hours on occasion to support our field operations
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:  

• Position is generally sedentary, sitting for long periods of time, with occasional mobility in an office environment

• Ability to lift up to 25 pounds
• Be able to hear and respond to the spoken voice and to audible alarms generated by an office environment
• Ability to access and interpret information in print and electronically, including the use of adaptive technologies or methods as necessary
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Tasks may involve repetitive motions of the wrists, hands and or fingers due to continuous typing or writing
• Be able to hear and respond to the spoken voice and to audible alarms
• Close vision (clear vision at 20 inches or less); Distance Vision (clear vision at 20 feet or more); Color Vision (ability to identify and distinguish colors); Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); Depth Perception (three-dimensional vision, ability to judge distances and spatial relationships); Ability to Adjust Focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Services, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.