What are the responsibilities and job description for the Secretary/Dispatcher for Transportation (2025-2026) position at Prince Edward County Public Schools?
- Assist with developing, managing, and optimizing bus routes and schedules for safe and efficient student transportation.
- Assist with adjusting routes and schedules as needed, considering factors such as student needs, road conditions, and weather.
- Act as the primary point of contact between bus drivers, schools, and parents.
- Relay important information to drivers about route changes, delays, or emergency situations.
- Handle inquiries from parents, school personnel, and drivers about transportation services.
- Assist with assigning bus drivers to specific routes and monitoring their performance.
- Ensure drivers adhere to schedules, safety protocols, and regulatory guidelines.
- Provide drivers with instructions and updates as needed (e.g., road closures, detours).
- Ensure compliance with all local, state, and federal transportation regulations and safety standards.
- Coordinate emergency procedures if necessary and ensure safety protocols are in place.
- Respond to delays, accidents, or other incidents and assist with finding solutions quickly.
- Document and report any incidents or safety violations.
- Provide assistance during emergency situations, ensuring student safety is the top priority.
- Keep accurate records of substitute driver pay and field trip costs.
- Maintain accurate records of routes, schedules, bus assignments, and student attendance.
- Keep logs of incidents, maintenance issues, and driver reports.
- Ensure timely and accurate reporting to school administration or other relevant departments.
- Work closely with school administrators, transportation supervisor, and other staff members to ensure smooth transportation operations.
JobID: 625
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/7/2025
3/7/2025
Location:
Transportation Department
Transportation Department
Date Available:
07/01/2025
PRINCE EDWARD COUNTY PUBLIC SCHOOLS07/01/2025
FARMVILLE, VIRGINIA 23901
POSITION DESCRIPTION
Title: Secretary/Dispatcher for Transportation
Reports To: Supervisor of Transportation
FLSA Status: Non-Exempt
Summary: To develop, maintain and manage a system to provide efficient transportation to students daily during the school year and as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
High school diploma or equivalent (some positions may require additional education or training). Experience in transportation or logistics is a plus. Strong communication and organizational skills. Ability to handle stressful situations and remain calm under pressure. Familiarity with safety regulations and transportation laws. Proficiency with computer systems, scheduling software, and basic office equipment. Holds a valid commercial driver’s license to drive a school bus or willing to obtain one within six months.
KNOWLEDGE, SKILLS AND ABILITIES
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle or feel, reach with hands and arms, talk or hear. The employee is occasionally required to stand, walk, stoop, kneel and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.
Dexterity of hands and fingers to operate a computer keyboard and other office equipment.
Hearing and speaking to exchange information in person or on the telephone.
Good Driving Record. Problem-solving and decision-making ability. Strong multitasking skills and attention to detail. Ability to work independently and as part of a team. Knowledge of local roads, traffic patterns, and school locations. Knowledge of operating computers, using Microsoft Office software, routing software and data entry.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate. Typically works in an office setting but may need to be in the field occasionally for monitoring routes or assisting with emergencies. Often requires being on-call to handle unexpected situations or delays. May involve early mornings, late afternoons, and flexibility for special transportation needs (e.g., field trips).
This job is crucial to the safe and efficient transport of students, ensuring they get to and from school on time while maintaining high safety standards.
TERMS OF EMPLOYMENT
Twelve-month employment. Salary to be determined by the School Board.
EVALUATION
Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.
Revised: May 2006, June 2009, March 2025
Approved by: Superintendent
