What are the responsibilities and job description for the Secretary/Student Attendance Clerk position at Prince Edward County Public Schools?
- Registers new students for the upcoming school year. Reviews data on previous students enrolled in school. Updates demographic data in computer database.
- Places students with the upcoming school year teacher/classroom (this information should be given to clerk from the administration).
- Prepares open house letters for students based on grade and teacher, once school administration has developed the letter.
- Prepares kindergarten name tags for open house.
- Prepares an alphabetical listing and class listing available for all staff to use for school opening.
- Registers and withdraws students and notifies the transportation department.
- Contacts schools regarding students who register with our division so that accurate information is recorded, including special education students that needs a copy of the IEP for proper placement.
- Copies and mails student records upon request.
- Maintains all records in the student information system up to date.
- Submits enrollment figures to the principal and superintendent during the first two weeks and the first month of school.
- Records and upkeeps student attendance data on a daily basis.
- Prepares attendance letters to parents for students with three and five unverified absences. Emails list of students with six unverified absences to attendance coordinator.
- Makes class changes as directed by school administration. Updates and distributes attendance rosters based on changes during the school year.
- Prepares listing of the Honor Roll for submission to newspapers.
- Operates standard office equipment to include word-processing, data processing, copiers, laminators, etc.
- Keeps on file all attendance data and prepares attendance summary.
- Contacts parents by phone or in writing regarding pupil absenteeism and truancy.
- Complies with and supports school and division regulations and policies.
JobID: 607
Position Type:
Secretarial/Clerical/Secretary - 12-Months
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
1/28/2025
1/28/2025
Location:
Prince Edward Elementary School
Prince Edward Elementary School
Date Available:
Until Filled
PRINCE EDWARD COUNTY PUBLIC SCHOOLSUntil Filled
FARMVILLE, VIRGINIA 23901
POSITION DESCRIPTION
Title: Secretary/Student Attendance Clerk
Reports To: Principal
FLSA Status: Nonexempt
Summary: Performs secretarial duties to accurately record data regarding pupil attendance and enrollment
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
1. Holds an Associate Degree with professional secretarial coursework and three years of experience
2. Has knowledge of personal computer applications including word processing, spreadsheets, graphics, etc.
3. Has ability to interpret and apply procedures in designing databases
4. Uses effective oral and written communication
5. Possesses the professional and personal characteristics necessary for working effectively with school personnel and the community
KNOWLEDGE, SKILLS AND ABILITIES
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle or feel, reach with hands and arms, talk or hear. The employee is occasionally required to stand, walk, stoop, kneel and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes close vision, peripheral vision and ability to adjust focus. Dexterity of hands and fingers to operate a computer keyboard and other office equipment.Hearing and speaking to exchange information in person or on the telephone.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to quiet.
TERMS OF EMPLOYMENT
Twelve month employment. Salary to be determined by the School Board.
EVALUATION
Performance of the position will be evaluated annually in accordance with the provisions of the Prince Edward County School Board’s policy on evaluation of classified personnel.
Revised: May 2006/June 2009
Approved by: Superintendent
