Executive Administrative Aide

Come join our team!

 

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
 

We are Prince George’s Proud!

About the Position
This is the highest level of responsible secretarial and administrative support work. The incumbent works directly for the Assistance Chief of Police and Chief of Police when required.  Work assignments require a comprehensive knowledge of Personnel Law, departmental rules, regulations, and ordinances; the ability to communicate well with others; and a high degree of independent judgement action, and initiative. 

About the Agency
The Prince George's County Police Department is the fourth largest law enforcement agency in Maryland, providing a full range of law enforcement services to County residents and business owners. Their mission is to work in partnership with citizens of Prince George's County towards providing a safe environment and enhancing the quality of life. Today, the Prince George's County Police Department serves over 900,000 residents and has an authorized strength of 1800 officers and 300 civilians.

• Provides direct administrative support to the Assistant Chief of Police and Chief of Police.
• Responds to inquiries made of the Assistant Chief of Police and Assistant Chief of Police.
• Uses computers routinely to prepare reports, letters, forms, and other communication according to the office’s standard operating procedures and General Orders.
• Serves as liaison for the Assistant Chief on matters pertaining to meetings, work assignments, timelines, and telephone inquiries.   
• Coordinates work of support staff in connection with special projects and assignments.
• Handles procurement of supplies and travel arrangements for the Office of the Assistant Chief.
• Prepares payroll for employees within the Office of the Assistant Chief.
• Ensures the completion of Bureau’s Performance Evaluations.
• Coordinates the Assistant Chief’s attendance at meetings/ events.  
• Develops agenda for meetings and independently composes invitations prior to finalizing meetings.
• Researches and gathers necessary documentation, history, and travel directions to assist Assistant Chief in preparing for meetings.
• Conducts research to obtain information, analyses, and statistics for the Assistant Chief to reference prior to meetings or for responding to inquiries as requested.
• Acts as the public's liaison in coordinating government services and resources for resolving issues that are presented to the Office of the Assistant Chief.
• Performs other assignments that may not be specifically listed in the position description, but which are within the general occupational category and responsibility level associated with this class of work.  

• Must have experience at the Administrative Aide IV level as a Prince George's County merit employee equal to the length of the probationary period of one (1) year

                                                                                 OR

• Associates degree in Business Administration or Secretarial Science  
• Three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision

An equivalent combination of education and experience which provides the required knowledges, skills, and abilities may be considered.

Preferred Qualifications:

• Comprehensive knowledge of the approved principles, practices, and procedures of modern police administration.
• Thorough knowledge of pertinent Federal, State and County laws and ordinances and departmental rules and regulations.
• Ability to plan, organize and supervise the work activities of a large number of subordinates.
• Ability to establish and maintain effective working relationships with other County officials, State and Federal authorities, civic leaders, and the general public.
• Ability to prepare comprehensive activity reports, work programs, budget estimates and other regular and special reports.
• Ability to communicate effectively both orally and in writing. 

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION

Job Location: Various Locations throughout Prince George’s County

Conditions of Employment:  Upon selection, the candidate must:

• Applicants who meet minimum qualifications must take and pass an administered Administrative Aide exam. Please Note - Effective August 1, 2024, a new exam for the role of Administrative Aide was launched and all candidates must complete this exam to be considered for this opportunity.  Applicants who have previously taken the exam on or after August 1, 2024, and passed, will not be required to re-test.
• Possess and maintain a valid driver’s license.
• Pass a thorough background investigation conducted by the Prince George's County, Office of Human Resources Management, Public Safety Investigations Division.
• Pass a drug screening.
• Be willing to work shift work to include (day/evening/midnights), weekends, and holidays.
• This is an essential position.  Essential employees are expected to report during standard or non-standard hours as operations necessitate.  Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
  
  

Accountability Statement:
The incumbent must meet and maintain the training standards set forth by the Prince George’s County Police Department. The incumbent shall not disseminate information, administrative or operational, unless expressly authorized. Information may not be discussed with other County employees (including individuals in the Police Department), except for work-related reasons, under terms and conditions of the Maryland Public Information Act. The incumbent in this position will be required to sign a confidentiality and/or non-disclosure agreement.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:  Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
 
 This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

 

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice.  Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

 

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace

Salary : $61,114 - $106,066