What are the responsibilities and job description for the Pensions and Retirement Services Administrative Aide position at Prince George's County, MD Government?
Nature and Variety of Work
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Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
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The Prince George’s County Office of Human Resources Management is currently seeking qualified applicants to fill a Pensions and Retirement Services Administrative Aide (Admin Aide IV) position, grade G19, in the Pensions and Retirement Division.
About the Position
The incumbent of this position independently performs highly responsible and senior level administrative/secretarial work, under general supervision, directly supporting the Retirement and Pensions Administrator as well as the professional staff of the Pensions and Retirement Services Division. Relieves the Administrator of daily administrative detail and routine office managerial duties. This position serves the lead role in coordinating and managing office activities applying a broad knowledge of the County's pensions plans and Deferred Compensation Program.
About the Agency
The Prince George's County Office of Human Resources Management (OHRM) provides HR services, policies, and programs to support the County's government employees. OHRM is committed to supporting the County's workforce by providing comprehensive human resources services and fostering a positive work environment. With a focus on recruitment, employee relations, benefits administration, and workforce development, OHRM plays a vital role in ensuring that the County attracts and retains top talent while promoting equity, diversity, and inclusion.
Examples of Work
- Provides administrative services in support of the Retirement and Pensions Administrator.
- Types highly sensitive and confidential material and disseminates information to appropriate personnel.
- Drafts and composes a variety of letters, memoranda, reports, for the Administrator's signature.
- Compiles and prepares various monthly, quarterly, semi-annual and/or annual statistical reports.
- Proofreads and edits various letters, reports, etc.
- Coordinates a variety of office activities, special projects and functions.
- Responds to inquiries and referrals from other offices and visitors to ensure that information flow is accurate and prompt and to maintain good public relations.
- Schedules Board meetings and maintains meeting materials.
- Demonstrates ability to acquire services for Division through established County contracts.
- Screens visitors and telephone calls for the Plan Administrator, referring call to appropriate personnel or taking messages.
- Researches files upon request from staff/departmental liaisons and external customers.
- Responds to routine jurisdictional pension surveys using established database.
- Processes monthly expenses of Public Safety and Supplemental Pension accounts. Prepares payment requests and expense reimbursements for items charged to the Pension funds.
Qualifications
- Associate's degree in business administration or secretarial science
- Two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities.
- Applicants must be proficient in typing and shorthand where required
- Must have experience at the Administrative Aide III level equal to the length of the probationary period
An equivalent combination of education, training, and experience may be considered, however, there is no equivalent for supervisory experience.
Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 8/1/2024, and passed, will not be required to re-test; instead, previously test scores will be used to receive the passing disposition.
Each applicant must include information that clearly demonstrates the above qualifications for this position.
Preferred Qualifications
Four (4) years of advanced administrative experience
Experience in Human Resources, Retirement, or Benefits field
Certified Administrative Assistant (CAA) or Certified Administrative Professional (CAP) certification
Additional Information
Job Location: 1400 McCormick Drive, Largo, MD 20774
Conditions of Employment: Upon selection, the candidate must:
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
- Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
- Be willing to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are also expected to report or remain at work when other County employees are granted Administrative Leave.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.
INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information:
The Prince George’s County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County’s health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County’s benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and/or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
Prince George’s County is proud to offer employees an attractive and comprehensive benefits program, including the following:
- Medical/Prescription/Dental/Vision Insurance Coverage (part time employees are eligible for medical insurance if they work 15 hours, per week)
- Group Term Life Insurance
- Long & Short-Term Disability
- Flexible Spending Accounts
- Dependent Care Assistance Program
- Health Care Flexible Spending Account
- Paid Leave (Annual, Personal, & Sick)
- 13 Paid Holidays
- Retirement Benefits
- Defined Benefit Pension Plan
- Employer Contribution Rate-11.71%
- Supplemental Pension Plan
- Employee Contribution Rate (Pre-Tax)-3.48%
- 457(b)
- 403(b)
- Defined Benefit Pension Plan
- Employee Discounts
- Employee Assistance Program
- Voluntary Benefits
- Critical Illness
- Whole Life Insurance
- Accident Insurance
- Legal Services
For additional details, please visit: https://www.princegeorgescountymd.gov/departments-offices/human-resources-management/employees/benefits
