What are the responsibilities and job description for the Administrative Aide I/II position at Prince George's County, MD?
Salary : $35,754.00 - $56,441.00 Annually
Location : Largo, MD
Job Type : Probationary FT
Remote Employment : Flexible / Hybrid
Job Number : 09191
Department : Office of Central Services
Division : OCS Deputy Director
Opening Date : 02 / 11 / 2025
Closing Date : 2 / 25 / 2025 11 : 59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County Office of Central Services is currently seeking qualified applicants to fill an Administrative Aide I / II (Administrative Aide 1G), grade G13 , in the Business Operations Division .
About the Position
This is dually allocated entry-level secretarial / administrative type work designed to relieve an important official of administrative detail. An Administrative Aide I / II performs routine to moderately difficult office responsibilities. Responsibility extends to conveying important administrative information concerning the function and mission of the agencies' programs and projects.
About the Agency
The Office of Central Services administers centralized support services for the County Government, including facilities operation and management, contract administration and procurement, fleet management, real estate, construction, administrative services and small, local and the minority business development.
Examples of Work
- Provides general administrative support for the Director's Office, which includes greeting visitors, answering and directing incoming calls, managing the Deputy Director's calendar, scheduling appointments and meetings.
Arranges travel itineraries, preparing expense reports and assisting with special projects as needed.
Types and formats a variety of documents, including memoranda, letters, reports, charts, and forms, using county-provided computer and software applications.
Proofreads and edits materials to ensure accuracy, grammar, spelling, and punctuation.
Composes replies to routine correspondence and inquiries, escalating complex issues as needed.
Screens telephone calls and incoming mail, responding to inquiries or directing them appropriately.
Maintains the Deputy Director's appointment calendar, schedules appointments, and assists with meeting preparation, including agenda development and material distribution.
Establishes and maintains filing systems and ensures adequate office supplies.
Compiles information from various sources for meetings, projects, or research activities.
Gathers and prepares operational / activity reports using fiscal, budgetary, and personnel data.
Creates and maintains a tracking system for the Deputy Director's tasks and deliverables.
Performs other tasks within the scope of the role and responsibility level as assigned.
Qualifications
One (1) year of advanced diverse and / or technical clerical experience which must have involved working with the public for at least six (6) months; any equivalent combination of relevant training, education and experience will also be accepted.
Applicants must be proficient in typing and in shorthand where required.
Preferred Qualifications
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Familiarity with social media and online collaboration tools.
Strong organizational and time management skills.
Ability to maintain confidentiality and exercise discretion.
Customer service orientation and adaptability.
Willingness to take on diverse tasks.
Ability to work independently and as part of a team.
Proficiency in data entry and document management.
Knowledge of administrative and clerical procedures.
Attention to detail and accuracy.
Ability to multitask and prioritize.
Strong problem-solving and decision-making skills.
Ability to meet deadlines and manage multiple projects simultaneously.
Commitment to continuous learning and professional development.
Ability to adapt to changing technologies and work environments.
Willingness to embrace innovation and new ideas.
Ability to work effectively in a diverse and inclusive environment.
EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Additional Information
Job Location : 1400 McCormick Drive, Largo, MD 20774
Conditions of Employment : Upon selection, the candidate must :
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov / E-Verify.
INTERNAL APPLICANTS : If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and / or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity / Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information :
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and / or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following :
Group Term Life Insurance
Long & Short-Term Disability
Flexible Spending Accounts
Dependent Care Assistance Program
Health Care Flexible Spending Account
13 Paid Holidays
Retirement Benefits
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Employee Contribution Rate (Pre-Tax)-3.48%
403(b)
Employee Assistance Program
Voluntary Benefits
Critical Illness
Whole Life Insurance
Accident Insurance
Legal Services
For additional details, please visit :
I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for the position.
Which best describes your highest level of education completed?
If you selected "Other" for the previous question on education, please identify / input your highest level of education.
Do you have a certificate with coursework in typing?
How many years of professional administrative work experience which involved working with the public, office management and operational details do you possess?
Please rate your knowledge of Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and other word processing including graphs, spreadsheets, and databases.
Are you willing and able to participate as an essential employee? Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
Required Question
Salary : $35,754 - $56,441
