School Secretary II (12-Month)

POSITION SUMMARY:

The School Secretary II performs responsible secretarial and clerical work in an elementary, middle or high school. Employees in this class include the head secretary in an elementary school and the most responsible secretarial position in a middle or high school such as the head secretary in the main office or the secretary to the Principal. Work may include assignments in support of other administrative program activities such as data entry, guidance and library. Employees whose positions are assigned to this class are expected to exercise considerable initiative and mature judgment. Supervision may be exercised over subordinate clerical personnel. The work is performed under the general supervision of a Principal or Vice Principal.

This is an ACE/AFSCME, Local 2250, 12-Month Position, Pay Table 700, Grade 15

Hourly Range: $21.49 - $42.87

CLOSING DATE: February 5, 2025

Bilingual candidates are encouraged to apply.

DUTIES & RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Serves as secretary to a Principal and relieves him of many administrative details as assigned;

• Screens visitors entering the school building, ascertains the nature of their business and directs them to the proper person or room;

• Supervises the work of subordinate clerical staff and student assistants;

• Maintains student attendance records and prepares related reports;

• Processes student enrollments, transfers and withdrawals;

• Posts employee time records and prepares payroll form;

• Prepares requisitions for supplies and equipment;

• Maintains inventories and keeps textbook records;

• Compiles and types a variety of records, reports, memoranda and teaching materials;

• Operates office machines in duplicating forms, memoranda and other materials;

• Organizes and maintains office files and records;

• Coordinates the requisitioning of films and materials;

• Answers requests for information requiring knowledge of general school practices, policies and activities;

• Processes a variety of student and school administrative information and data using remote terminals;

• Administers first aid to students and contacts parents regarding student absences or illness at school;

• Maintains health records;

• Secures services of substitute teachers;

• Opens and screens mail;

• Maintains accounts of fees collected in the school;

• Performs bookkeeping duties, including handling monies and making financial reports; and

• Performs other general office and related duties as assigned.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Good knowledge of office terminology, procedures and equipment and business arithmetic and English;

• Some knowledge of elementary bookkeeping;

• Some knowledge of school office routines;

• Ability to follow oral and written directions;

• Ability to get along well with others;

• Ability to maintain complex clerical records and prepare reports from such records;

• Ability to make decisions in accordance with laws, ordinances, regulations and established procedures where errors could easily result in additional costs to the school;

• Previous experience in or ability to learn information processing and data entry from remote terminals;

• Ability to plan and supervise the work of others; interest in, and understanding of children;

• Ability to type at the established rate of speed; and

• Ability to use sound judgment; tact and courtesy; and must be in good physical condition.

EDUCATION REQUIREMENTS:

High school graduate with considerable progressively responsible experience in clerical work, some of which shall have been at the level of School Secretary I, with business school training highly desirable; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

CERTIFICATION REQUIREMENTS:

None required.

SUPERVISORY RESPONSIBILITIES:

No direct supervisory responsibilities.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception.While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

ADDITIONAL INFORMATION:

None.

Direct Deposit is expected as a condition of new hire employment.

As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.

Support:

To submit an application online select apply.

Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the Instructional Staffing Office at 301-952-6131.

Appropriate accommodations for individuals with disabilities are available upon request.