What are the responsibilities and job description for the Administrative Aide 4H position at Prince George's County?
Salary : $42,219.00 - $101,061.00 Annually
Location : Largo MD, MD
Job Type : Probationary FT
Job Number : 09134
Department : Fire-EMS Department
Division : FD Administrative Support Unit
Opening Date : 01 / 23 / 2025
Closing Date : 2 / 6 / 2025 11 : 59 PM Eastern
Nature and Variety of Work
Come join our team!
Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.
We are Prince George's Proud!
The Prince George's County Fire and Emergency Medical Services (EMS) Department is currently seeking qualified applicants to fill a Administrative Aide 4H position , grade H19 in the FD Administrative Support Unit
About the Position
This position provides advanced administrative duties and office management to the Fire / EMS Human Resources Office. The incumbent is entrusted with handling highly sensitive and confidential information and must use good judgment and discretion while maintaining the security of the confidential information. In addition, an extensive amount of interface with internal and external customers is required for the purpose of receiving, recording, and responding to inquiries. Work is performed independently within well-defined Departmental and County policies and procedures under the supervision of the Human Resources Manager and Office Manager.
Work at this level involves handling highly sensitive and confidential issues and related activities. Under close supervision, the employee will perform work assignments in accordance with departmental policies, rules, and regulations. Work is evaluated by an administrative supervisor through conferences, reports, and evidence of the accomplishment of assigned tasks. This is senior-level professional work responsible for diverse, complex, and difficult purchasing actions to acquire the product and services resources County departments and agencies need to fulfill the operational responsibilities.
This position is designated "Essential" and the employee must be willing to participate during emergency situations in the event of a natural or manmade disaster; special activities / events. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
About the Agency The mission of the Prince George's County Fire and Emergency Medical Services (EMS) Department is to serve our communities with excellence by providing the highest quality of risk reduction, fire suppression, rescue, emergency medical, and all-hazards response services to enhance the quality of life in Prince George's County.
Examples of Work
- Serves as the Office Manager for the Human Resources Office. Guides and coordinates all support for day-to-day Command activities.
- Effectively utilizes a thorough knowledge of Departmental policies and procedures and County Government policies affecting the Fire / EMS Department.
- Maintains and utilizes a broad knowledge and understanding of the various Fire Department organizations, Task Forces, associations, committees, and the chain of command.
- Research files and / or makes telephone inquiries to collect data to assist in the preparation of letters, memorandums, and reports. Prepares, researches, and organizes background information for meetings, conferences, correspondence, and press releases.
- Independently handles memos or letters of a routine nature, preparing a response for the supervisor's approval. Independently processes forms and prepares reports, presentations, and correspondence according to Departmental guidelines and established procedures.
- Review and ensure all correspondence prepared for the signature is grammatically and factually correct and put in the proper format for their review and signature.
- Return for corrections as necessary, with instructions and following up on completion.
- Independently review and prioritize assignments for appropriate action and distribution; screen telephone calls; assist visitors; familiar with the daily activities and affairs of the office so that requests for information may be adequately addressed.
- Respond professionally and expeditiously to all inquiries to ensure that information flow is accurate and prompt and to maintain good public relations.
- Obtain all pertinent information for assignments dealing with outside vendors, County agencies, applicants, separating employees, the general public, or reporters.
- Perform other related duties and assignments that may not be specifically listed in this position description but within the general, occupational category and responsibility level associated with this class of work.
Qualifications
Or Nine (9) months of experience in the Administrative Aide III level.
Any equivalent combination of relevant training, education and experience will also be accepted.
EACH APPLICANT MUST INCLUDE INFORMATION THAT DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.
Preferred Qualifications :
Preferred applicants should be proficient in the following :
Additional Information
Job Location :
9201 Basil Court Largo, MD 20774
CONDITIONS OF EMPLOYMENT : Upon selection, the candidate must :
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED
Eligibility to Work : Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov / E-Verify.
INTERNAL APPLICANTS : If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and / or union representative for their grievance procedure.
Prince George's County Government is an Equal Opportunity / Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace
General Plan Information :
The Prince George's County benefits plan year is from January 1 to December 31.
A spouse (to include a same sex spouse) can be added to the health benefit plans. A marriage certificate and social security number is required to add a spouse.
Children under the age of 26 are eligible for coverage under the health benefit plans. This includes stepchildren and children of the same-sex spouse. A birth certificate(s) and social security number(s) is required to add a child(ren). If you are only adding the stepchildren or child(ren) of a same-sex spouse, you will need to submit a marriage certificate. You will also need to submit the birth certificate of the child(ren) and your spouse must be listed as a parent.
The premiums for health benefits are deducted on a pre-tax basis with the exception of Long-Term Disability, Extra Life Insurance and Voluntary Benefits (Short-Term Disability, Whole Life Insurance, Critical Illness, Accident Insurance, Cancer Indemnity, Hospital Indemnity Protection, Accident Indemnity Plan, Supplemental Dental and Group Legal Services).
New employees must enroll in the County's health benefit plans within thirty (30) days of the hire date.
The effective date of the health benefits coverage is the beginning of the month following a waiting period of forty-five (45) days from the date of hire.
After enrolling in the County's benefit plans, employees may only make changes to the plans either during the open enrollment period, which occurs annually (usually each October), and / or during the year, due to a family status change (i.e., marriage, births, divorce and adoption).
Employee Benefits
Prince George's County is proud to offer employees an attractive and comprehensive benefits program, including the following :
Dependent Care Assistance Program
Defined Benefit Pension Plan
Employer Contribution Rate-11.71%
Employee Contribution Rate (Pre-Tax)-3.48%
Critical Illness
For additional details, please visit :
I acknowledge and understand that the responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. My responses will be used to determine whether or not I possess the minimum qualifications required for the position.
Which best describes your highest level of education completed?
If you selected "Other" for the previous question on education, please identify / input your highest level of education.
How many years of advanced Secretarial / Administrative experience which involves working with the public do you have?
Please explain your experience to the question above. List places of employment with your answer. Answers such as "See Resume" will not be accepted. Otherwise, please put N / A.
Do you have experience processing and interpreting data?
Do you have experience working with Microsoft Office applications, such as Word, Excel, PowerPoint, Outlook Teams, SAP, etc.?
Required Question
Salary : $42,219 - $101,061
