What are the responsibilities and job description for the Workflow Manager position at Prince William County Government?
The Fire & Rescue Department is the second largest entity in the Commonwealth and offers a tremendous opportunity to work within a diverse and dynamic organization. The Fire & Rescue Department is currently in search of a meticulous, well-organized, disciplined, and process-oriented Workflow Manager to join our Systems Support/Accounting Unit. If you possess a strong sense of pride in delivering exceptional work, we invite you to become a valuable asset to our organization. Your contributions will play a crucial role in fulfilling the important mission of the Fire & Rescue Department, as you provide essential support for our personnel, enabling them to consistently deliver top-notch services to the citizens of Prince William County. Join our team and be part of a rewarding and fulfilling career where your expertise and dedication will have a significant impact on our organization and the community we serve.
About This Role:
The Workflow Manager position plays a critical role in our mission within a high-volume and fast-paced environment. We are seeking a candidate who possesses in-depth knowledge of local government procurement regulations, protocols, and procedures, preferably in Virginia.
As the Workflow Manager, you will be the first point of contact and gatekeeper for the diverse requests we receive and handle. You will need to prioritize and manage workloads effectively while delivering exceptional customer service to internal stakeholders and promptly communicating with external customers and suppliers.
Your expertise in purchase orders, contracts, accounts payable, and accounts receivable will be vital in this role. You will be responsible for receiving, recording, and redirecting requests based on your initial assessment to the appropriate individuals for processing and service delivery. Essential qualities for success include advanced computer literacy, attention to detail, strong organizational skills, a systematic approach, adaptability to change, and the ability to learn quickly, as you will be serving multiple facilities within a sizable department. Meticulous and accurate documentation of each transaction using multiple shared tracking mechanisms will also be a key responsibility.
Our collaborative environment utilizes SharePoint for tracking, effective communication, and information sharing within the department. The ideal candidate will be a professional communicator with a collaborative mindset and approach, ensuring effective teamwork.
This is a Full-Time position that offers a comprehensive benefits package provided by Prince William County. Along with medical and dental coverage, the benefits package includes paid time off and participation in the Virginia Retirement System.
Minimum Requirements:
High School Diploma or G.E.D. and four (4) years of related procurement experience.
Preferences:
The ideal candidate will possess the following key attributes:
A college degree in Business Administration, Accounting, Contract Administration, or Procurement.
Six (6) or more years of procurement experience.
Four (4) years of accounts payable processing (including 2 and 3-way matching), research, and troubleshooting experience.
Effective and professional communication skills.
Advanced knowledge of Microsoft Office and Adobe Acrobat products.
Advanced knowledge of Accounts Payable including 2 and 3-way matching.
Advanced knowledge of Microsoft SharePoint.
Computer literacy to include experience with ERP Systems.
Highly analytical and attention to detail skills.Ability to prioritize, manage time, and possess an organized and systematic approach to work.
Ability to work independently and in a team environment.
Ability to communicate professionally, and effectively, actively listen, and follow directions.
Special Requirements:
Background checks, which may include but are not limited to: Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or fingerprinting may be required as posted in the job advertisement. ? Fire & Rescue Requirement: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from the individual’s state Department of Motor Vehicles.
Work Schedule:
The permanent location for this position is at the James J. McCoart Administration Building in Woodbridge, VA. The Schedule is Monday through Friday, between 8:00 am to 5:00 pm. Prince William County offers a 37.5-week schedule.
Starting Salary Range: $76,500 - $87,000, Annually
Our Benefits...
- Excellent Pay
- Paid accrued annual and sick leave
- 11 paid holidays
- 4 paid personal days
- Optional, comprehensive health care plans
- Life Insurance
- Employee Assistance Program
- Access to online courses
- Virginia State Retirement
- 401a and 457 Retirement Savings Plans
- Credit Union eligibility
- Job security
- Opportunities for career growth, advancement specialization
NOTE
The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Salary : $65,910 - $119,906
