Principal Fiscal Analyst - Contracting

Salary : $76,069.50 - $133,282.50 Annually

Location : Woodbridge, VA

Job Type : Full-Time (FT)

Job Number : 202509499

Department : COMMUNITY SERVICES

Division : ADMINISTRATIVE SERVICES DIVISION

Opening Date : 01 / 31 / 2025

Closing Date : 2 / 16 / 2025 11 : 59 PM Eastern

GRADE : C43

Hiring Salary : $76,069.50 - $104,676

Introduction

Prince William County Community Services is seeking a full-time Principal Fiscal Analyst to provide financial and contract management and support for special project funding and to make a difference in the lives of Prince William County residents that require mental health, substance use therapy and treatment, or intellectual and developmental disabilities supports. Come make a difference through accurate and timely financial service support in a human services agency.

About This Role : This position will provide professional-level financial analysis and management for special project funds and manage procurement contract responsibilities for all Community Service agreements Responsibilities include drafting and monitoring contracts and other agreements; creating and analyzing complex financial reports; reconciling and tracking funding usage; developing trend analyses and conducting needs assessments; preparing and presenting financial reports, as well as performing budget forecasting; managing budget and financial processes; developing and implementing policies and procedures; addressing discrepancies; and coordinating efforts across central county departments and internal Community Services programs. Additionally, the role involves developing, implementing, and training staff on project funding and procurement contracting regulations. Responsibilities include the following :

• Manage contracts, including MOUs, MOAs, and other intergovernmental agreements, covering all stages from setup and execution to closeout, termination, renewal, adjustments, extensions, and performance evaluations.
• Develop and prepare analytical, statistical, and financial statements and reports to ensure compliance with federal, state, and stakeholder funding requirements.
• Complete annual budget submissions and agreements for Community Partners, collect statistical service and financial data, and oversee related procurement and accounts payable processes.
• Conduct monthly financial reviews, reconcile with the county financial system, ensure timely reporting, budgeting, and make necessary journal entry corrections.
• Perform monthly monitoring and compliance review of contracts, including funding, financial actuals, terms and conditions, identifying expiring agreements, contracting needs or trends, and develop and coordinate business solutions.
• Create complex financial reports, conduct compliance and usage analysis, and submit reports for budget, accounts payable, and other financial processes, both internally and externally.
• Develop and coordinate monitoring tools and resources with central county departments and within CS to ensure proper financial recording and compliance in daily operations.
• Serve as the audit liaison for assigned area, coordinate samples and research for audit preparation, participate in audit interviews as a subject matter expert, and develop policy and process solutions based on audit recommendations.
• Prepare, review, and analyze financial reports, monitor contract balances, resolve payment discrepancies, and determine necessary corrective actions.
• Stay abreast of new or changing federal, state, and local funding requirements to maintain compliance.
• Participate in scheduled meetings with central PWC business areas, and CS leadership in support of daily operations for assigned funding areas.
• Develop, implement, and provide training to Community Services staff on processes and policies.
• Perform additional duties as assigned.

Minimum Requirements : High school diploma or G.E.D. with 6 years of relevant experience in contract management and / or fiscal management.

Preferences :

Experience with governmental contracting, accounting, reporting, processing, internal controls, recording and reconciling financial transactions, and compiling financial reports for specialized funding sources such as grants and other federal and state projects. Preferred experience in supporting a Human Services Agency or Medical / Behavioral Healthcare Service.

Experience with governmental procurement contracting, including MOU, MOA, and other intergovernmental agreements. This includes public procurement solicitation development and processes, as well as establishing new agreements / contracts and / or closing, terminating, renewing, extending, and conducting performance evaluations for a human services and / or medical / behavioral healthcare environment.

Experience with monitoring governmental procurement contract compliance, including funds, terms, and conditions, reporting, financial and usage analysis, conducting needs assessments, and identifying changes or needs in contracting or purchase orders.

Experience managing special funds including federal, state, special projects, grants, capital projects, and other non-local stakeholder funds for a government, human service, and / or medical / behavioral healthcare organizations.

Experience in developing strategic plans and implementing budget, accounting, procurement, and contract methods, establishing contracts / agreements for new or changing program needs, and adjusting to regulatory changes in a government, human services, and / or medical / behavioral healthcare environment.

Experience managing project and special fund deliverables, including establishing project schedules, budgets, coordinating across fiscal and program staff, and the ability to stay organized, prioritize tasks appropriately, work effectively, and meet multiple deliverables.

Advanced proficiency in Microsoft Excel, Outlook scheduling, Teams, PowerPoint and other applications.

Ability to be an independent, systems thinker that can draw correlations between financial systems and their structure and the Department's program goals and project funding requirements.

Aptitude for critical thinking and ability to understand the various programs, services, and funding sources and align and appropriately assign the financial Chart of Accounts (COA), ensures accurate postings, and maintains historical financial records that will allow for consistent and accurate reporting and meet overall regulatory compliance.

Special Requirements :

Must possess a valid driver's license.

Must pass DMV record check.

Must pass TB test.

Offer of employment is contingent upon the candidate passing a fingerprinted-based national criminal history record check.

Child Protective Services Requirements : effective 1999, mandated by the Virginia Department of Behavioral Health and Developmental Services (DBHDS) in accordance with 12VA35-105-400 rules and regulations for DBHDS Licensed Providers and related to the Criminal Registry Checks, a search of the registry of founded complaints of child abuse and neglect will be conducted by the Virginia Department of Social Services.

Work Schedule : The work hours will be Monday through Friday, 8 : 30 AM - 5 : 00 PM with an hour lunch. The work location will be at Ferlazzo building at 15941 Donald Curtis Dr, Woodridge VA 22191.

Hiring Salary Range : $76,069.50 - $104,676 Annually

Prince William County Community Services maintains a drug free workplace.

NOTE :

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Click to view the full class description.

Our Benefits...

Prince William County Government full-time positions qualify for Public Service Loan Forgiveness. Click here PSLF for additional information. Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employee.

Employer

Prince William County Government

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits :

Provisional

Seasonal employees

Click on the link below to explore our plans and rates.

I understand that information provided on my application is used to determine my qualifications. Information on my resume will not substitute for the education, work experience and required fields on the County application. Only information provided at the time of the application submission will be considered when determining my qualifications. Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited.

Please select the option that reflects your highest level of completed education.

Please quantify your relevant experience in contract management and / or fiscal management.

Please mark all areas of work experience that apply.

Please quantify your experience in Special Fund / Project financial management.

Please select the project task(s) that you have been responsible for performing, for at least 1 year or more. Check all that apply.

Please indicate if you have governmental or healthcare experience in the following areas of financial matters.

Do you have experience in governmental business operations, accounts payable, accounts receivables, procurement, and fiscal monitoring for behavioral healthcare, clinical, medical or health and human services?

Do you have experience providing business management support for the State of Virginia's Community Services Performance Contract?

If you answered yes to the previous question, please describe your experience. If you do not have this type of experience, please enter N / A.

Do you have experience with behavioral healthcare operations for at least 3 years or more, in the following areas? Check all that apply.

In your previous roles within a government or healthcare organization, which aspect of Procurement Contracting where you most involved? Check all that apply.

Quantify your experience negotiating terms and conditions in procurement contracts, including payment schedules, timelines, and scope adjustments?

What was your involvement in tracking contract performance, including identifying performance gaps and implementing corrective actions?

Which accounts receivable and accounts payable tasks have you performed in your previous roles?

Required Question

Salary : $76,070 - $104,676