Senior Business Services Analyst

Introduction

The Finance division of the Prince William-Manassas Regional Adult Detention Center is seeking a qualified candidate to join the team and support the agency’s purchasing and buying accounts payable and warehouse supply processes. The ideal candidate will bring a breadth of knowledge, proficient computer skills, and a strong work ethic to allow for an efficient and effective approach to purchasing, as well as the experience necessary to follow established purchasing policies, juggle multiple priorities and support agency personnel with their needs. You will join a positive, supportive team-centric culture that has balance but works hard to support the operations of the agency.

About This Role

In this role, you will act as the agency’s primary buyer, and the agency liaison for all purchasing processes. You will partner with various levels of stakeholders throughout the agency and at the general government (County). The ideal candidate will have strong interpersonal skills, advanced computer skills, and an analytical thought process to complement the key work processes of the position.

• Serves as a liaison for the department with County procurement and purchasing partners.
• Serves as administrator of the agency’s procurement card program.
• Manages the accounts payable invoicing and payment process, including providing direct supervision of the Fiscal Technician responsible for processing all accounts payable, expense reimbursements, and Purchasing Card transactions.
• Manages the agency’s Warehouse team, including providing direct supervision of the Supervisor and the team that oversees the operating supplies of the agency.
• Provides first-line purchasing support to all agency personnel, including providing recommendations for proper procurement methods and researching contract availability for needs to support operational needs.
• Creates purchasing requests and purchase orders for all levels of purchases, from low to high dollar, and various complexities as required by the County procurement regulations.
• Reviews and approves financial transactions up to $10K, including verifying invoiced costs to contract pricing.
• Manages and tracks the agency’s capital equipment, including proper processing of surplus sales and disposals and agency support of County inventory audit counts.
• Provides purchasing data to assist in the preparation of the annual budget.
• Calculates and enters purchase orders and change order requests, monitors to ensure proper balances are maintained for future spending needs, and performs final closeout upon completion.
• Plans and prepares adjustments and closeouts for purchasing and compiles invoice accrual details for year-end processing within established deadlines.
• Tracks and analyzes a variety of historical purchasing data, including compilation of data for required monthly reporting.
• Acts as backup for contract analyst functions performed by peer-level Business Services staff, including providing support in contract work closely linked with purchasing processes.
• Other duties as assigned.
  
  

Minimum Requirements

• High school diploma or GED.
• 5 years of related experience in purchasing for a local government or similar entity.
• Supervisory experience.
  
  

Preferences

• Bachelor’ degree, preferably in business or a related field.
• Demonstrated ability to work independently, with high-level supervision.
• Knowledge of the local government purchasing processes.
• Strong written skills, including the ability to document process and craft justifications.
• Detail-oriented with a focus on the accuracy of work products.
• Advanced computer skills, including advanced proficiency in Excel and other Microsoft Office programs.
• Ability to manage multiple priorities and demonstrate time management skills.
• Excellent written, verbal, and interpersonal skills to build and maintain professional relationships with stakeholders at all levels, both inside and outside the agency.
• Strong problem-solving and analytical skills.
• Able to maintain confidentiality in all business matters.
  
  

Special Requirements

• Must have a valid driver’s license.
• Must pass a criminal history background investigation to include fingerprint and driving record check.
• Must pass a polygraph examination.
• Must pass a pre-employment physical.
  
  

Work Schedule

• Monday through Friday 8:00am-4:00pm
• FLSA-exempt position which may require additional hours beyond normal schedule during peak periods.
• This is an in-office position which, depending upon workload and needs of the department, may be eligible for some telework once incumbent satisfactorily completes the initial training period.
  
  

Starting Salary Range

$70,921.50 - $97,968.00 Annually (Minimum to Midpoint)

Physical Requirements

Positions in this class typically require reaching, standing, walking, talking, hearing, seeing and repetitive motions. May also require exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Note

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Comments

All inquiries related to job postings, application deadlines and the status of applications should be submitted through adcjobs@pwcgov.org. Contact information should be included in the inquiry. Applicants selected to move forward in the hiring process will be notified by phone or email.

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees
  
  

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

• How many years of experience do you have with purchasing?
  
  

02

• Describe your experience with tracking and purchasing supplies.
  
  

03

• Describe your experience with researching and seeking vendors for products or services.
  
  

04

• Describe your level of proficiency with Microsoft Excel.
  
  

05

• What is your biggest professional strength and greatest challenge?
  
  

06

• Using 3 words, how would you describe your qualifications for this position?
• Required Question