What are the responsibilities and job description for the Personal Executive Assistant position at PrincePerelson and Associates?
Personal Executive Assistant
Park City, UT (hybrid)
$90K DOE
A highly successful business executive is seeking an experienced Personal Executive Assistant to provide high level administrative and personal support to their family office. This is a very exciting role that will be tasked with various ad-hoc projects both personal and professional, with a startup company feel. This role will require someone that is flexible with years of experience as a Personal or Executive Assistant and excels in a role that is ever changing with adapting needs.
Responsibilities
- Providing high-level administrative, project, and personal support to Executive
- Managing complex calendars, setting up appointments/meetings, and navigating any scheduling conflicts
- Researching viable office spaces and managing real estate transactions
- Helping to set up and establish a working office environment
- Providing written and verbal correspondence on the Executive’s behalf
- Managing email inboxes, incoming calls, and other requests
- Coordinating with vendors to set up appointments and ensure work is completed
- Coordinating reservations and following up with invitees, vendors, etc.
- Preparing domestic and international travel arrangements/itineraries (private airplane, car service, hotel, dining, entertainment, meetings, etc.)
- Assisting in event planning
- Ordering supplies and managing inventory
- Managing invoices, financial statements, and payments
- Coordinating Board Meetings and preparing all needed materials
- Overseeing family foundations, philanthropic endeavors, and logistics
- Managing personal finances and trusts
- Managing electronic and hard copy files
- Managing expense reports
- Managing various personal and business projects
Qualifications
- 5 years of experience as a Personal or Executive Assistant to C-Level
- Excellent tenure and track record
- Experience managing complex international travel logistics
- Prior experience in a family office setting a plus
- Prior experience managing personal finances and trusts
- Professional written and verbal communication
- Ability to review and understand general financial statements (P&Ls, balance sheets, etc.)
- Ability to manage multiple projects simultaneously
- Ability to prioritize tasks and meet tight deadlines
- Excellent organization and attention to detail
- Ability to uphold strict confidentiality
- Strong computer skills (Microsoft Office Suite)
- Occasional availability outside of normal working hours
- Ability to anticipate needs and foresee problems
- Flexible to changing business priorities
- Sound judgement
- Self-starter that is able to work well both independently and in a team environment
PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.
Salary : $90,000
