Executive Assistant to Associate Lab Director for Applied Materials and Sustainability Sciences

Overview

The Executive Assistant to the Associate Laboratory Director (ALD) for Applied Materials and Sustainability Sciences (AMSS) provides administrative support to the AMSS Department at Princeton Plasma Physics Laboratory (PPPL). This position has primary responsibility for the efficient and effective office operation of the Sustainability Science research group, consisting of research staff, postdoctoral fellows, and students, both on and off-campus, as well as support for AMSS initiatives at PPPL.

The ideal candidate will possess exceptional organizational and multitasking abilities, a proactive mindset, obsessive attention to detail, and the essential skills and competencies to function as a trusted thought partner to the ALD. This role requires a dynamic professional who can set priorities, facilitate sound and efficient decision-making, function as a gatekeeper of the ALD’s time and access, with the goal of maximizing their productivity, thrive in a fast-paced environment, manage complex tasks with precision, and maintain high standards of performance.

A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy — a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!

Responsibilities

Core Responsibilities: 

Qualifications

Education: 

• Bachelor’s degree required, preferably with an emphasis in business or communications; Master’s degree preferred.

Experience: 

• Minimum of 5 years of experience as an Executive Assistant or in a high-level administrative role, supporting C-suite executives.

Skills and Attributes:

• Exceptional organizational and time management skills with a proven ability to handle multiple competing priorities.
• Tech-savvy and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite (Docs, Sheets, Slides, Gmail, Groups, Calendar), and Concur.
• Excellent interpersonal and communication skills, both written and verbal, with an expert command of the English language.
• High emotional intelligence with the ability to anticipate needs and respond effectively.
• Strong problem-solving skills and a proactive approach to managing challenges and conflicts.
• Ability to function as a thought partner to improve business practices.
• Positive attitude and a willingness to accept constructive criticism to improve performance.
• Professional demeanor with a strong work ethic and high standards of performance.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and work demands.
• Demonstrated capacity to work independently and as part of a team in a high-pressure environment.

Salary Range: $95,000-$105,000

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.

Standard Weekly Hours

Eligible for Overtime

Benefits Eligible

Probationary Period

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver's License Required

Salary : $95,000 - $105,000