What are the responsibilities and job description for the Clinical Operations Learning and Development Manager Job – Dallas, TX position at Prism Health North Texas?
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Why You'll Love This Job
General Description
The Clinical Operations Learning and Development Manager role oversees the on boarding, training, and development of new clinical (medical and dental) staff. Reporting directly to the Director of Credentialing and Privileging, Employee Health, and Clinical Education, this position ensures that new employees are effectively integrated into the organization and provided with the tools and knowledge needed for success. The role emphasizes excellence in customer service, efficient use of the Electronic Medical Record (EMR) system and Compliance Manager System adhering to organizational standards and policies.
Responsibilities
Specific Responsibilities of the Job:
AthenaOne Super User: Serve as the primary instructor for Athena One. Tracks efficiencies to assess employee’s documentation methods to determine if additional training is needed. Provides ongoing support and guidance to staff on system updates and changes.
New Hire, Internship, and Contract Provider Onboarding: Oversee and coordinate the onboarding process for all newly hired clinical staff, clinical contractors, and clinical interns, including comprehensive orientation to the EMR system, organizational workflows, and policies. Ensure a seamless transition into their roles by delivering tailored onboarding programs.
Training Development and Delivery: Design curriculums for training programs such as EMR, Leadership, clinical, and customer service focused training programs to utilize during instruction and trainings. Develops Standard Operating Procedures to utilize during training and instruction. Promoting a patient-centered approach in all staff interactions. Collaborate with department leaders to customize training plans to meet the unique needs of various roles.
Mentorship and Support: Act as a mentor and resource for new employees throughout their first 90-days, providing guidance and support to help them acclimate to their roles effectively. Interdepartmental Liaison: Facilitate communication between clinical staff, administrative staff, and the Director to identify and address training needs, resolve challenges, and ensure alignment with organizational goals.
Performance Evaluations: Arrange skills checks for new hires during their onboarding period, reporting progress to the Director.
Training Resources: Assist in the creation, maintenance, and updating of training materials, workflows, and guides, with a focus on EMR usage, customer service protocols, and best practices.
Program Monitoring and Improvement Designs and applies assessment tools to measure training effectiveness of onboarding and training programs regularly, providing recommendations for enhancements to improve staff readiness and performance.
Standards and Compliance: Ensure all onboarding and training materials align with FQHC, regulatory, and accreditation standards. Conduct audits of onboarding records and workflows to maintain accuracy, compliance, and efficiency.
Collaboration with Triage Team: Work closely with the phone triage team Supervisor and Clinic Managers to promote consistency in patient communication and adherence to organizational standards for care.
Continuous Improvement: Maintains management of training tracking process, enters data, tracks completion and processes communication and certification to recipients. Fosters a culture of learning and continuous improvement within the organization by promoting innovation and encouraging staff to share feedback on training experiences.
Support for Employee Health: Aid the employee health department as needed, ensuring compliance with health and safety protocols for staff.
Credentialing and Privileging: Assist in the credentialing and privileging process for newly hired providers and staff, ensuring timely and accurate completion of required
documentation.
General Support: Perform other duties as assigned to support organizational goals and initiatives.
Skills & Qualifications
Required Knowledge, Skills and Abilities:
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Why You'll Love This Job
General Description
The Clinical Operations Learning and Development Manager role oversees the on boarding, training, and development of new clinical (medical and dental) staff. Reporting directly to the Director of Credentialing and Privileging, Employee Health, and Clinical Education, this position ensures that new employees are effectively integrated into the organization and provided with the tools and knowledge needed for success. The role emphasizes excellence in customer service, efficient use of the Electronic Medical Record (EMR) system and Compliance Manager System adhering to organizational standards and policies.
Responsibilities
Specific Responsibilities of the Job:
AthenaOne Super User: Serve as the primary instructor for Athena One. Tracks efficiencies to assess employee’s documentation methods to determine if additional training is needed. Provides ongoing support and guidance to staff on system updates and changes.
New Hire, Internship, and Contract Provider Onboarding: Oversee and coordinate the onboarding process for all newly hired clinical staff, clinical contractors, and clinical interns, including comprehensive orientation to the EMR system, organizational workflows, and policies. Ensure a seamless transition into their roles by delivering tailored onboarding programs.
Training Development and Delivery: Design curriculums for training programs such as EMR, Leadership, clinical, and customer service focused training programs to utilize during instruction and trainings. Develops Standard Operating Procedures to utilize during training and instruction. Promoting a patient-centered approach in all staff interactions. Collaborate with department leaders to customize training plans to meet the unique needs of various roles.
Mentorship and Support: Act as a mentor and resource for new employees throughout their first 90-days, providing guidance and support to help them acclimate to their roles effectively. Interdepartmental Liaison: Facilitate communication between clinical staff, administrative staff, and the Director to identify and address training needs, resolve challenges, and ensure alignment with organizational goals.
Performance Evaluations: Arrange skills checks for new hires during their onboarding period, reporting progress to the Director.
Training Resources: Assist in the creation, maintenance, and updating of training materials, workflows, and guides, with a focus on EMR usage, customer service protocols, and best practices.
Program Monitoring and Improvement Designs and applies assessment tools to measure training effectiveness of onboarding and training programs regularly, providing recommendations for enhancements to improve staff readiness and performance.
Standards and Compliance: Ensure all onboarding and training materials align with FQHC, regulatory, and accreditation standards. Conduct audits of onboarding records and workflows to maintain accuracy, compliance, and efficiency.
Collaboration with Triage Team: Work closely with the phone triage team Supervisor and Clinic Managers to promote consistency in patient communication and adherence to organizational standards for care.
Continuous Improvement: Maintains management of training tracking process, enters data, tracks completion and processes communication and certification to recipients. Fosters a culture of learning and continuous improvement within the organization by promoting innovation and encouraging staff to share feedback on training experiences.
Support for Employee Health: Aid the employee health department as needed, ensuring compliance with health and safety protocols for staff.
Credentialing and Privileging: Assist in the credentialing and privileging process for newly hired providers and staff, ensuring timely and accurate completion of required
documentation.
General Support: Perform other duties as assigned to support organizational goals and initiatives.
Skills & Qualifications
Required Knowledge, Skills and Abilities:
- Must have excellent verbal and written communication and interpersonal skills with the ability to train and mentor staff effectively.
- Must have expert level skills in electronic medical record keeping systems and clinical workflows
- Must be proficient in customer service principles and practices in a healthcare setting
- Must be experienced with Word, Excel, and Outlook
- Must possess the ability to organize, prioritize, and manage multiple responsibilities with minimum supervision.
- Experience in training and staff development preferred.
- Knowledge of healthcare regulations and standards preferred.
- Bachelor’s degree in organizational development, healthcare administration, or related field.
- Must have 5 years of experience in a clinical setting – hospital, ambulatory care, etc.
- Strong knowledge of EMR systems, Athea One is a plus.
- Certification in EMR training or related field is a plus.
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