Administrative Assistant

Pritchard Industries is a leading national facilities service company committed to delivering exceptional service to our clients. With a focus on excellence and innovation, we provide a wide range of facility management solutions tailored to meet the unique needs of each client. We are seeking a detail-oriented and experienced Administrative Assistant. This position will assist our Operations Team with administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The ideal candidate should be bilingual in Spanish and English and possess administrative and professional skills suitable for an office environment.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies and procedures
• Manage agendas/appointments etc. for the upper management
• Answer and manage phone calls and take messages; manage correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures; data entry
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Coordinating office activities and operations to secure efficiency and compliance to company policies and procedures
• Prepare and maintain locally kept records, including the preparation of work schedules and accompanying work orders
• Setup and maintain records relating to the maintenance and repair of machinery, equipment, systems and components
• Prepare any/all required reports related to the consumption of utilities including oil, gas, water and electricity
• Participate in the implementation of a maintenance program including the establishment of a comprehensive directory of maintenance procedures.
• Maintain all reference materials including operation and maintenance manuals, catalogs, etc.
• Prepare and maintain material, equipment and parts replacement purchase orders.

Required Skills/Abilities:

• High school diploma or equivalent required.
• Bilingual English and Spanish - required
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a highly rapid-paced environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software - especially a knowledge of Teams.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits:

• Salary: $50,000-$60,000/yr
• Health Benefits Package
• Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth

EEO Notice:

Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.