What are the responsibilities and job description for the Office Manager/Executive Assistant position at Private Client Select?
Job Description
We are seeking a highly organized and proactive Office Manager/Executive Assistant to support our leadership team and ensure the smooth day-to-day operations of our office in St. Petersburg, Florida.
Key Responsibilities
- Executive Support:
- Provide high-level administrative support to members of the Executive Leadership Team, including calendar management, meeting coordination, and travel arrangements.
- Prepare reports, presentations, and correspondence on behalf of senior managers.
- Act as a liaison between ELT and internal/external stakeholders.
- Manage email and communication flow, prioritizing important messages and responding as needed.
- Assist in planning and executing company events, meetings, and presentations.
- Office Management:
- Oversee daily office operations, ensuring a well-organized and efficient workplace.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate office maintenance, repairs, and facility management needs.
- Assist in developing and implementing office policies and procedures to enhance efficiency.
- Project & Event Coordination:
- Assist in organizing company-wide meetings, team-building activities, and events.
- Manage special projects as assigned, ensuring timely execution and follow-up.
- Handle confidential and sensitive information with professionalism and discretion.
Qualifications & Skills
- 5 years of experience in office management, executive assistance, or a related role.
- Bachelor's degree in Business Administration, Management, or a related field (preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management tools.
- Excellent written and verbal communication skills.
- Strong ability to multitask, prioritize tasks, and meet deadlines.
- Ability to anticipate needs, proactively address issues, and provide creative solutions.
- High level of integrity, discretion, and professionalism in handling confidential information.
About Us
Our company has offices in Berkeley Heights, NJ, New York, NY, St. Petersburg, FL, and Schaumburg, IL. We have a geographically diverse workforce and support hybrid and remote business-based flexibility.
We value and are fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.