What are the responsibilities and job description for the Executive Administrative Assistant position at Private Company Opportunities?

Job Description

An established company in the suburban area of North Pittsburgh is confidentially looking to hire a full-time Executive Administrative Assistant to join us.

Executive Administrative Assistant Summary :

This position offers a competitive salary and complete benefit package and focuses on providing high-level support to the CEO. The successful candidate will possess strong business insight, exceptional organizational skills, and the ability to handle multiple priorities and deadlines effectively. They should excel at working independently while the CEO is traveling, as well as collaboratively with senior leadership. A proactive approach, strong decision-making skills, and emotional intelligence are key qualities for this role. It requires adaptability, high energy, and utmost discretion in a dynamic, fast-paced setting, along with excellent communication abilities.

Executive Administrative Assistant Responsibilities :

Provide comprehensive administrative support to the C-Suite, adapting to evolving priorities and ensuring tasks are completed efficiently.
Calendar & Email Management : Schedule meetings and appointments, send timely reminders, and prepare necessary materials. Manage and prioritize multiple email accounts for the CEO.
Gatekeeping : Handle incoming calls, assist visitors, and manage incoming mail, LinkedIn messages, and emails.
Travel Coordination : Organize both business and personal travel, including flights, accommodations, rental cars, and logistics. Experience with private and international travel is a plus.
Tech & Productivity Support : Stay updated on the latest productivity tools and software.
Financial Oversight : Assist with gathering tax documents, monitoring expenses, and managing budgets for corporate and personal events.

Executive Administrative Assistant Required Skills & Abilities :

Prior experience supporting executives is ideal, but candidates with a strong ability to thrive in a fast-paced environment will be considered.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote), internet applications, and mobile technology.

Excellent written and verbal communication skills, strong attention to detail, and exceptional organizational abilities.

Ability to effectively manage priorities, foresee executive needs, and tactfully ensure deadlines are met.

Willingness to work flexible hours, including occasional on-call availability.

Travel may be required

High school diploma required; a Bachelor's degree in Business Administration or a related field is preferred.

Minimum of four years of relevant experience.

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Executive Administrative Assistant

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